Program Coordinator

Gmf; Washington (District of Columbia); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player seeks a proactive Program Coordinator to support the Technology Program. This dynamic role involves managing logistics, conducting research, and providing administrative support to the Managing Director. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and attention to detail. Responsibilities include coordinating meetings, drafting materials, and engaging with stakeholders. If you're passionate about technology and democracy and enjoy working in a collaborative setting, this opportunity could be your next career step.

Qualifications

• Minimum two years of experience in administrative roles, preferably in a think tank or non-profit.
• Exceptional organizational habits and attention to detail are crucial.

Responsibilities

• Handle operational duties for the Managing Director, including scheduling and correspondence.
• Lead logistical support for public events and expert convenings.

Skills

Organizational Skills

Attention to Detail

Research Skills

Writing Skills

Database Management

Communication Skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Dynamics

NetSuite

InDesign

OneDrive

Outlook

Teams

Zoom

Job description

The GMF Technology Program, a nonpartisan, transatlantic initiative, works to ensure that democracies together win the strategic technology competition with autocrats. Its work involves advancing ideas and solutions at the intersection of AI and Democracy; informing the emerging EU-US-China Technology Competition to help democracies contest the PRC’s growing technology leadership in an allied fashion; and strengthening Allied Coordination and Competitiveness by elucidating the drivers of competitiveness in critical and emerging technologies.

Job Summary:

As a core member of the GMF Technology Program, the Program Coordinator will drive major operational components of the Team’s agenda, from study tours to task forces, and conduct essential outreach and administrative activities. Reporting directly to the Managing Director, this is a fast-paced role for a self-starter interested in coordinating the activities of an ambitious and highly active team. Specifically, this role will be in charge of the day-to-day logistics of the Managing Director’s activities, including scheduling, financial and funding reporting, database maintenance, research assistance, data collection, contracting, correspondence and social media drafting, and event planning and coordination. For a highly competent individual adept at juggling multiple duties without dropping any balls, there is opportunity to take on increasing responsibility.

Candidates should be exceptionally organized, with strong attention to detail, and be able to work independently with minimal guidance at times and complete tasks quickly without sacrificing quality and accuracy.

• Handle operational and administrative duties for the Managing Director including scheduling all internal and external meetings, conducting mapping exercises, drafting correspondence, providing input to external-facing materials, and facilitating outreach to external partners and stakeholders. Advanced candidates will also have the opportunity over time to co-develop strategic priorities for the MD and the team.
• Lead logistical support, develop invitations and materials, and serve as the operational point of contact for public events, study tours, and expert convenings in Washington, DC, abroad, or virtually.
• Draft briefing materials, monthly newsletters, social media posts, and blog posts and format research reports.
• Provide research assistance to the Managing Director and collaborate on her priorities.
• Support fundraising and financial management, including by managing budgetary information, maintaining stakeholder relationship data, liaising with donors and partners, and drafting grant reports and proposals.
• Interface with GMF information management systems for donor relationship management, email distributions, invoicing, report formatting, file storage, virtual meetings, and other administrative functions.
• Monitor relevant US-EU-China emerging technology issues, developments, and policy processes.
• Assist the Technology Program with other projects, as requested.

Knowledge and Skills Needed:

• Minimum two years of prior work experience, preferably in a think tank, Congressional/public sector, or non-profit setting, with administrative experience.
• Exceptional organizational habits and management skills, with superb attention to detail and an ability to meet multiple deadlines and play a central role in the operation of a small and growing team.
• Demonstrable interest or background in technology, democracy, and authoritarianism, as well as a familiarity w/ the GMF Technology Program work analyzing autocratic efforts involving emerging technology.
• Strong computer and database management skills, including experience with Microsoft products and a demonstrable interest in building deep knowledge of GMF systems such as Dynamics, Concept, NetSuite, InDesign, OneDrive, Outlook, Teams, Zoom, and others.
• Excellent writing, speaking, and editing skills in English.

Education: Bachelor’s degree in a relevant field.

We highly encourage individuals of all backgrounds and identities to apply. Don’t meet every single requirement? At GMF we are dedicated to building a diverse, inclusive, and innovative workplace, so if you are excited about this role, but your experience does not align perfectly, we encourage you to apply. You may just be the right candidate for this or other roles at GMF.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiry to [e-mail].