Program Coordinator

Howard University; Washington, Baltimore (District of Columbia, MD); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health & Wellness

PTO & Holidays

403(b) with company match

Tuition reimbursement

Career advancement paths

Wellness programs

Commuter benefits

Job summary

Howard University seeks an Administrative Coordinator for its Gallery of Art to support daily operations, exhibitions, and procurement workflows. You will collaborate with curatorial staff, university administration, and contractors to deliver programs and maintain records.

This role supervises interns and coordinates events, travel, and budgets under the executive director’s guidance. The position requires a bachelor’s degree in arts administration or related field, with at least two years of

Qualifications

• Bachelor’s degree in arts administration/management or related field.
• Minimum 2 years of work experience in administrative roles.
• Experience coordinating events, procurement, and budgets is a plus.

Responsibilities

• Coordinate gallery programs and daily operations for Howard University Gallery of Art (HUGA).
• Manage procurement, travel authorizations, and contracts for projects.
• Support exhibition development, collections work, and reporting to the executive director.
• Liaise with faculty, staff, students, and external partners to run events smoothly.
• Oversee internships and work-study programs within the unit.
• Maintain the gallery constituent database and assist with budgeting.

Skills

Writing skills

Organization

Event production

Education

Bachelor’s degree in arts administration/management

Tools

Excel

Microsoft Office

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

Basic Function

The incumbent coordinates gallery programs supporting the facilitation of daily operations in the Howard University Gallery of Art (HUGA). This position coordinates the collection and exhibition workflow, including developing focused programs and organizing projects in accordance with HUGA’s curatorial, collection, and exhibition requirements. The incumbent works with gallery curatorial and collection staff as well as university administration staff, faculty, and contractors to carry out regular assignments involving program development, procurement, and project coordination. Supports art gallery interpretation of the university collection and exhibition program. This position provides administrative support for gallery curatorial research and exhibition development reports to the executive director.

Supervisory Accountability

Responsible for orienting staff, students, artists, and contractors with operational tasks. May also be responsible for performing related technical tasks and reporting to a higher level on a formal basis.

Nature And Scope

Internal contacts include administrators, faculty, students, and staff of the College of Fine Arts departments and the University at large. External contacts include consultants, vendors, representatives from other colleges and universities, visitors, and the general public.

Principal Accountabilities

Perform directives from leadership in the coordination of administrative procedures/policies within the Gallery of Art and/or serve as the liaison for events and programming with fine arts and other university departments.

Supports all procurement actions relating to, but not limited to, programs that include requests for travel authorizations, contractor services (work for hire), student workers, goods requisition, and grants coordination. Works with the HUGA Executive Director to reconcile program expenditures for departmental budgets and accounting records.

Works as interdisciplinary administrative coordinator for revolving gallery programs such as collection and exhibition initiatives, in addition to supporting symposiums, conferences, and colloquia such as James A. Porter Art Colloquium and Fine Arts Festival, etc.

Oversees the scheduling of appointments, meetings, and conferences.

Coordinates logistics of all events and meetings, including travel and lodging arrangements, agendas, information packets, parking, amenities, etc., and provides on-site guidance to visitors and guests for university-related events.

Serves as the point of contact for vendors/contractors and supports the procurement process for the departmental unit in coordinating ongoing projects.

Responsible for maintaining the overall office gallery constituent database.

Performs research and other related duties as assigned.

Oversees student work-study and internship program.

Core Competencies

• Solid writing skills, documentation skills, event production, organizational, and communication skills.
• Prior experience working in and/or with community-based arts organizations.
• Understanding of administrative practices and operational principles for coordinating projects. Proficient in computers and related software applications (Microsoft Office Suite), specifically in Excel spreadsheet reporting.
• Ability to problem-solve and make decisions while exercising discretion to ensure a high level of confidentiality.
• Ability to communicate effectively orally and in writing with a diverse population.

Minimum Requirements

Minimum of 2 years of work experience or relevant experience (e.g., administrative and development experience). Bachelor’s degree in arts administration/management, developmental studies, or related fields;

Compliance Salary Range Disclosure

$40,000-$50,000