Program Coordinator

Hastings Center, Inc.; Washington (District of Columbia); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Mental health support

Paid time off

Holidays

Flexible work arrangements

403(b) with company match

Tuition reimbursement

Wellness programs

Commuter benefits

Job summary

Howard University Gallery of Art (HUGA) seeks an organized Program Coordinator to support daily gallery operations, coordinate exhibitions and programs, and assist with procurement and budget tracking. The role interfaces with curatorial staff, faculty, and contractors to advance exhibitions and related events.

The position emphasizes administrative coordination, vendor management, and supervision of student workers, with opportunities for professional growth within the university’s art programs.

Qualifications

• Minimum of 2 years of work experience or relevant administrative experience.
• Bachelor’s degree in arts administration/management, developmental studies, or related fields.
• Strong writing, organizational, and communication skills.

Responsibilities

• Coordinate administrative procedures within the Gallery of Art and liaise for events and programming.
• Assist with procurement actions including travel authorizations and contractor services.
• Reconcile program expenditures with departmental budgets and accounting records.
• Coordinate revolving gallery programs and support symposiums and conferences.
• Oversee scheduling of appointments and on-site event logistics.
• Manage student work-study and internship programs.

Skills

Event planning

Writing

Organization

Communication

Program management

Education

Bachelor’s degree in arts administration/management, developmental studies, or related fields

Tools

Excel

Job description

## Program CoordinatorApply: Lulu Vere Childers Hall: Full time: Posted Today: JR108634The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.At Howard University, we prioritize well-being and professional growth.Here is what we offer: * ***Health & Wellness:*** Comprehensive medical, dental, and vision insurance, plus mental health support* ***Work-Life Balance:*** PTO, paid holidays, flexible work arrangements* ***Financial Wellness:*** Competitive salary, 403(b) with company match* ***Professional Development:*** Ongoing training, tuition reimbursement, and career advancement paths* ***Additional Perks:*** Wellness programs, commuter benefits, and a vibrant company culture**Join Howard University and thrive with us!** https://hr.howard.edu/benefits-wellness**BASIC FUNCTION:**The incumbent coordinates gallery programs supporting the facilitation of daily operations in the Howard University Gallery of Art (HUGA). This position coordinates the collection and exhibition workflow, including developing focused programs and organizing projects in accordance with HUGA’s curatorial, collection, and exhibition requirements. The incumbent works with gallery curatorial and collection staff as well as university administration staff, faculty, and contractors to carry out regular assignments involving program development, procurement, and project coordination. Supports art gallery interpretation of the university collection and exhibition program. This position provides administrative support for gallery curatorial research and exhibition development reports to the executive director.**SUPERVISORY ACCOUNTABILITY**:Responsible for orienting staff, students, artists, and contractors with operational tasks. May also be responsible for performing related technical tasks and reporting to a higher level on a formal basis.**NATURE AND SCOPE**:Internal contacts include administrators, faculty, students, and staff of the College of Fine Arts departments and the University at large. External contacts include consultants, vendors, representatives from other colleges and universities, visitors, and the general public.**PRINCIPAL ACCOUNTABILITIES:**Perform directives from leadership in the coordination of administrative procedures/policies within the Gallery of Art and/or serve as the liaison for events and programming with fine arts and other university departments.Supports all procurement actions relating to, but not limited to, programs that include requests for travel authorizations, contractor services (work for hire), student workers, goods requisition, and grants coordination. Works with the HUGA Executive Director to reconcile program expenditures for departmental budgets and accounting records.Works as interdisciplinary administrative coordinator for revolving gallery programs such as collection and exhibition initiatives, in addition to supporting symposiums, conferences, and colloquia such as James A. Porter Art Colloquium and Fine Arts Festival, etc.Oversees the scheduling of appointments, meetings, and conferences.Coordinates logistics of all events and meetings, including travel and lodging arrangements, agendas, information packets, parking, amenities, etc., and provides on-site guidance to visitors and guests for university-related events.Serves as the point of contact for vendors/contractors and supports the procurement process for the departmental unit in coordinating ongoing projects.Responsible for maintaining the overall office gallery constituent database.Performs research and other related duties as assigned.Oversees student work-study and internship program.**CORE COMPETENCIES:**Advanced knowledge of art education and program management.* Solid writing skills, documentation skills, event production, organizational, and communication skills.* Prior experience working in and/or with community-based arts organizations.* Understanding of administrative practices and operational principles for coordinating projects. Proficient in computers and related software applications (Microsoft Office Suite), specifically in Excel spreadsheet reporting.* Ability to problem-solve and make decisions while exercising discretion to ensure a high level of confidentiality.* Ability to communicate effectively orally and in writing with a diverse population.**MINIMUM REQUIREMENTS:**Minimum of 2 years of work experience or relevant experience (e.g., administrative and development experience). Bachelor’s degree in arts administration/management, developmental studies, or related fields;**Compliance Salary Range Disclosure**$40,000-$50,000### About UsHoward University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.Howard University does not discriminate on the basis of race, color, national and ethnic origin, sex,sexual orientation,gender or gender identity, marital status, religion, disability or protected veterans status. Veterans and people with disabilities are encouraged to apply.Inquiries regarding provisions for persons with disabilities or veterans status, Equal Employment Opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at 202-806-1280.**This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.**