Program Coordinator

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 74,000 - 108,000; Full time

Job summary

The NYC Department of Housing Preservation & Development is seeking a Program Coordinator to assist with various high-profile initiatives. This role involves monitoring project progress, preparing reports, and drafting correspondence. Candidates must have a baccalaureate degree and relevant administrative experience. Excellent communication skills are essential, and knowledge of the City’s infrastructure is a plus.

Qualifications

• 4 years of progressively responsible clerical/administrative experience.
• 18 months in an administrative, managerial, executive or supervisory capacity.
• Education above high school can substitute for experience.

Responsibilities

• Assist with monitoring high-profile initiatives.
• Prepare staff meeting materials and issue reports.
• Draft responses to external correspondence.

Skills

Project delivery

External reporting

Interpersonal skills

Verbal communication

Written communication

Knowledge of City’s infrastructure system

Education

Baccalaureate degree from an accredited college

Associate degree or 60 semester credits

High school diploma or equivalent

Job description

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NYC Department of Housing Preservation & Development provided pay range

This range is provided by NYC Department of Housing Preservation & Development. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$74,730.00/yr - $107,484.00/yr

Only candidates who are permanent in the Administrative Manager title, or those who are reachable on the agency’s Promotional List (Exam #1552), or the Open-Competitive List (Exam #1195) may apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The NYC Department of Design and Construction, Division of Infrastructure seeks a Program Coordinator. The selected candidate will assist the Associate Commissioner with monitoring the status and progress of various high-profile initiatives, such as the Southeast Queens Initiative, Pedestrian Ramps Program, Select Bus Services/Great Streets & Vision Zero Projects, etc. Other key responsibilities include monitoring the agency’s annual commitment plan and Key Performance Indicators (KPIs); preparing staff meeting materials and issue reports; and responding to project related requests from the Commissioner’s Office, Legal Department, Public Affairs and City Hall. In addition, the Program Coordinator will be drafting responses to external correspondence including City Agencies, public and elected officials, and City Hall for the Associate Commissioner’s signature; coordinating special assignments to Executive staff and Office Managers, as requested by the Associate Commissioner; and implementing a project tracking/reporting database. The Program Coordinator must have the ability to collaborate with assigned Assistant Commissioners; and assist the Division Administrative Officer (DAO) in collecting and providing CM’s employees related information, when necessary, as well as sending emails and announcements on behalf of the DAO as required.

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

Candidates should be experienced in project delivery and external reporting; candidates should have excellent interpersonal, verbal, and written communication skills, and knowledge of the City’s infrastructure system is a plus.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other

Industries

• Government Administration