Program & Contracts Coordinator

M.C. Dean; Charleston (SC); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) Retirement Plan

Paid time off

Job summary

M.C. Dean is seeking a Program Support Specialist 2 to join the Security and Electronic Systems unit. The role supports program management, contract administration, and compliant documentation across government and commercial clients. Strong writing, organizational, and MS Office skills are essential.

The position emphasizes producing briefs, keeping schedules, and delivering accurate reports, with opportunities for growth in a collaborative engineering environment.

Qualifications

• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective communicator with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Responsibilities

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and perform all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
• Ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
• Assist Program Manager in preparation of monthly reports and other financial reports.
• Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Skills

Effective communicator

MS Office Suite

Multitasking

Attention to detail

Organizational skills

Problem solving

Education

High School Diploma/GED

Associate's Degree

Bachelor's Degree

Tools

MS Office Suite

Word processing

Spreadsheets

Databases

Customer portals

Job description

M.C. Dean is seeking a Program Support Specialist 2 to join the Security and Electronic Systems unit. The role supports program management, contract administration, and compliant documentation across government and commercial clients. Strong writing, organizational, and MS Office skills are essential.

The position emphasizes producing briefs, keeping schedules, and delivering accurate reports, with opportunities for growth in a collaborative engineering environment.