Program Associate - Development and Grantmaking

ICLEI USA; United States; Remote; USD 55,000 - 65,000; Full time

Job summary

ICLEI USA is seeking a highly organized Program Associate to support its development and grantmaking efforts. This role involves maintaining grant documents, managing communications with external parties, and coordinating projects to enhance climate action initiatives across communities. Ideal candidates will have strong administrative skills and a passion for sustainability.

Qualifications

• 2+ years of experience in administrative support, program support, or grant management.
• Experience in fundraising and development is a plus.
• Knowledge of federal grant compliance and reporting.

Responsibilities

• Organizing and maintaining grant documents in the management system.
• Managing email traffic and scheduling meetings with external parties.
• Conducting research on funding organizations and programs.

Skills

Organizational skills

Attention to detail

Strong written communication

Proactive problem-solving

Ability to manage multiple tasks

Education

Bachelor’s degree or technical training/certification

Tools

Salesforce

Google Office Suite

Project management tools

Job description

Program Associate - Development and Grantmaking

This range is provided by ICLEI USA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $65,000.00/yr

Direct message the job poster from ICLEI USA

ICLEI-Local Governments for Sustainability (ICLEI) is the first and largest global network of more than 2,500 local and regional governments devoted to solving the world’s most intractable sustainability challenges. The worldwide network is active in 125+ countries, focused on influencing sustainability policies and driving local action across five key pathways: low emissions, resilient, equitable, people-centered, nature-based, and circular development.

As the USA Office of the global ICLEI network, ICLEI USA is separately incorporated. We develop and deliver leading-edge tools and resources, including our state-of-the-art emissions-management tool, ClearPath2.0 platform, to support local governments in their climate change efforts. Our standards, tools, and programs credibly, transparently, and robustly reduce greenhouse gas emissions, improve lives and livelihoods and protect natural resources in the U.S. communities we serve. ICLEI USA and our network partners are working to keep 1.5 ℃ alive through a data-driven approach and focus on just and equitable communities.

About Our Members

Local government members (cities, counties, towns, regions and Tribes) are the core of our organization. This network of government professionals are the catalysts for a movement toward deep reductions in carbon pollution and tangible improvements in sustainability, resilience and equity. For over 30 years, ICLEI USA has partnered with our members to reduce emissions and become healthier, stronger, and more prepared.

About the Municipal Investment Fund (MIF)

ICLEI-Local Governments for Sustainability USA is partnering with the Coalition for Green Capital (CGC) to provide grants for market-building activities and technical support to help communities — Local governments, Tribes, and their partner not-for-profit organizations. The goal of this grant program is to develop public-private partnership plans that can accelerate the deployment of capital to clean energy projects. Selected communities will receive grant funding and expert guidance to create supportive policy environments, build partnerships, and create project pipelines for clean energy development.

Position Description

ICLEI USA is looking for a highly organized and detail-oriented Program Associate to support our development efforts and grantmaking programs. This role is essential for providing general administrative support for all of our activities related to fundraising and grantmaking. The ideal candidate will have strong administrative skills, a keen eye for detail, and a commitment to supporting climate action at the local level.

This position has a 1-year term with a potential for extension, depending on funding availability and the employee’s performance.

Key Responsibilities

• Organizing, regularly updating, and maintaining grant documents in our grants management system and other related files.
• Organizing, regularly updating, and maintaining our development database with donor information, communications, and gift records.
• Managing email traffic and scheduling calls/meetings with many external parties, including prospective funders and partners.
• Writing clear and polite professional emails to external and internal partners.
• Conducting internet research on funding organizations and programs, conferences, and meetings to identify new opportunities.
• Coordinating projects, as needed, and ensuring tasks are completed on time and objectives are met.
• Directly communicating with grantees regarding administrative procedures and inquiries.

Position Requirements

• 2+ years of experience in administrative support, program support, grant management, or a similar role.
• Preferred candidates will have a Bachelor’s degree or technical training/certification in a related field.
• Experience in grants management/grants administration.
• Experience with federal grant compliance and reporting.
• Experience in fundraising and development.
• Experience managing schedules, coordinating meetings, and handling professional correspondence.
• Experience managing projects and working within tight timelines.
• Experience handling confidential financial and donor information.

Skills

• Exceptional organizational skills and meticulous attention to detail.
• Knowledge and ability to use Salesforce or similar CRM databases for data entry, record-keeping and reporting.
• Knowledge and ability to use Google Office Suite (including Google Drive, Gmail, Google Docs, and Google Sheets), Slack, and project management tools.
• Knowledge and ability to use mail merge functions.
• Strong written and verbal communication skills, with an emphasis on clear and professional email correspondence and calendaring.
• Ability to manage multiple tasks and deadlines efficiently.

Attributes

• Positive attitude and willingness to jump in wherever needed.
• Ability to constantly adjust and thrive in a fast-paced work environment, with many dynamic external factors that affect our work on a daily basis.
• Proactive and resourceful in problem-solving.
• Ability to work both independently and collaboratively within a team.
• Highly responsible, reliable, and trustworthy.
• Strongly committed to ICLEI USA's mission / passionate about climate action and sustainability.

This position is fully virtual and requires connecting with team members and external partners often throughout each day via video conference, with occasional travel as needed. This position is open to US residents. The salary range for this position is $55,000 - $65,000 depending on the applicant’s experience and location. We offer a generous benefits package and the opportunity to support climate action in hundreds of communities across the country. This position offers opportunities for growth, professional networking and learning.

ICLEI USA is an equal opportunity employer. We celebrate the diversity of our team, which is critical to our success. Women, Black, Indigenous and People of Color, veterans, and members of the LGBTQ+ and other underrepresented groups are strongly encouraged to apply.Studies from Harvard Business Review and others have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. Therefore, ICLEI USA encourages you to think broadly about how to apply your experience and skills to the role.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Government Administration, Government Relations Services, and Non-profit Organizations

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