Program Assistant (Seasonal)

Bharts; Los Angeles (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

Bharts is seeking a seasonal Program Assistant to support program delivery by assisting staff and Teaching Artists with operational needs. The role involves maintaining supplies and ensuring smooth program operations.

The ideal candidate will have proficiency in MS Office, excellent communication skills, and the ability to work flexible hours, including occasional evenings and weekends.

Qualifications

• Ability to maintain supply inventories across multiple programs.
• Flexibility to assist with local outreach efforts.
• Skilled in planning and implementing events.

Responsibilities

• Track and maintain documentation for teaching artists.
• Manage and organize shared Google Drive for invoicing.
• Coordinate with staff and volunteers for event execution.

Skills

MS Office proficiency (Excel, Word)

Adobe

Canva

Google Workspace

Excellent written and verbal communication

Attention to detail

Job description

The seasonal Program Assistant supports BHAC ’s mission by assisting the Program Staff and Teaching Artists with the administrative and operational needs of program delivery. This role helps maintain program supplies and supports clear communication across BHAC staff and teaching artists. The seasonal Program Assistant ensures that program operations run smoothly by maintaining accurate records and assisting in organizing supplies, reporting, scheduling, and communication.

ESSENTIAL DUTIES & Responsibilities

• Maintain supply inventories across multiple programs.
• Assist with local outreach efforts.
• Assist with planning and implementation of culminations.
• Track and maintain documentation for teaching artists including curriculum, syllabi, student samples, and Verification of Services forms.
• Manage and organize the shared Google Drive to support invoicing and reporting.
• Coordinate with artists, instructors, staff, and volunteers to ensure smooth program operations and successful event execution.

Administrative Duties & Requirements

• Proficiency in MS Office (Excel, Word), Adobe, Canva, and Google Workspace.
• Excellent written and verbal communication skills.
• Highly organized and detail-oriented.
• Flexibility to work occasional evenings and weekends.
• Possession of a valid California Driver’s License and reliable transportation.