Program Assistant Phoenix

U.S.Vets; Phoenix (AZ); On-site; USD 30,004 - 30,307; Full time

Benefits offered by this job

Paid vacation

Sick time

Medical

Dental

Vision

401K matching

Job summary

U.S.Vets in Phoenix, AZ is looking for an experienced individual to oversee client databases and assist case management. This full-time position requires a Bachelor's degree or equivalent experience, and strong organizational and communication skills.

The role includes tracking program finances, coordinating with staff for supportive services, and assisting with HR activities. Benefits include paid vacation, sick time, medical, and dental.

Qualifications

• Bachelor's Degree required, or 2 years relevant experience.
• Proficiency in Microsoft Office.
• Strong organization and detail-oriented skills.
• Excellent communication skills, both written and oral.

Responsibilities

• Oversee central databases and ensure compliance.
• Support Case Management with audits and file maintenance.
• Collect and track program rents and provide receipts.
• Assist with accounting functions and grant applications.

Skills

Strong computer skills

Excellent communication skills

Ability to work independently

Organizational skills

Education

Bachelor's Degree in related field or equivalent experience

Tools

Microsoft Office

Job description

Job Details: Level: Experienced - Location: US, VETS Phoenix - Phoenix, AZ 85012 - Position Type: Full Time - Education Level: 4 Year Degree - Salary Range: $21.78 - $22.00 per hour - Travel Percentage: Negligible - Shift: Day - Category: Admin - Clerical

Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K.

Responsibilities

• Oversee and maintain central databases of clients and program information and ensure compliance with grant-mandated systems.
• Support Case Management department in maintaining files, preparing for audits, and correcting any deficiencies.
• Collect and track program rents; provide receipts to clients, maintain rent calculation worksheets and waivers, and provide reports to Program staff.
• Collect, reconcile, track, and deposit any other site cash accounts, money orders, and checks such as donations received or site store revenue.
• Monitor and maintain supply inventory; coordinate purchases with approval, submit purchase orders, allocate expenses, and monitor vendor balances.
• Coordinate with Program staff for requesting supportive service funds to meet client needs.
• Assist with accounting functions and coordinate with Accounts Payable to ensure all deposits and expenses are submitted and posted timely.
• Assist with grant applications, reports, budget tracking, and billings.
• Assist in recording cash and in-kind contributions and maintain database of contributors for mailings and solicitations to support programs.
• Coordinate shipping and post office mailings and track receipt of products and donations.
• Plan annual and other periodic events for donors, partners, clients, and staff.
• Assist with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation.
• Assist with human resources activities including posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates.
• Assist supervisors with coordinating staff training and ensuring proper payroll allocations.
• Assist with maintaining Operations Manual and regularly review and update program and organization policies.
• Provide direct and confidential support to management, staff members, and interns.
• Other duties as assigned.

Qualifications

• Bachelor's Degree in Social Services, Accounting, Non-Profit Management, or a related field, or a minimum of 2 years of relevant experience may substitute for a degree.
• Strong computer skills and proficiency in Microsoft Office.
• Highly organized with attention to detail.
• Able to work independently and responsibly.
• Excellent communication skills, both oral and written.
• Knowledge of veteran issues, homelessness, and local services is a plus.
• Enthusiasm, positive attitude, team player, flexibility, and creativity.
• Ability to listen, take direction, and make sound decisions.
• Ability to organize and implement both short-term and long-term projects and programs.