Program Assistant

U.S.Vets; Las Vegas (NV); On-site; USD 30,004 - 36,010; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid time off

Job summary

U.S.Vets in Las Vegas is seeking a Program Assistant to provide essential administrative and operational support for veteran services. You will coordinate various activities such as financial tracking, event planning, and data management to help ensure program efficiency and compliance.

The ideal candidate is organized, detail-oriented, and possesses strong interpersonal skills. This full-time position offers a chance to work in a mission-driven environment supporting veterans.

Qualifications

• Minimum of 1 year of experience in social services or related field.
• Strong computer proficiency, including Microsoft Office applications.
• Excellent written and verbal communication skills.

Responsibilities

• Support client file management and database updates.
• Assist with petty cash, rent collection, and invoices.
• Monitor inventory and track vendor balances.
• Assist with intake documentation and orientations.
• Compile data for grant reporting and budget tracking.

Skills

Organizational skills

Communication skills

Detail-oriented

Proficiency in Microsoft Office

Education

Bachelor’s degree

Job description

Program Assistant – Las Vegas, NV

Location: Las Vegas, NV | Position Type: Full Time | Hourly Salary: $21.78–$26.14 | Relationship: Non-Exempt | Travel: Negligible

U.S.VETS—the nation’s largest nonprofit dedicated to preventing and ending veteran homelessness—is seeking a Program Assistant to provide administrative and operational support for our Las Vegas programs.

The Opportunity

As a Program Assistant, you will play an important role in supporting program operations through administrative coordination, reporting, purchasing, file management, and operational support. You will work closely with program staff, operations, accounting, and leadership teams to help ensure services are delivered efficiently and in compliance with program requirements.

What You’ll Do

• Maintain Program Records: Support client file management, database updates, and audit preparation.
• Track & Reconcile Financials: Assist with petty cash, rent collection, reimbursements, invoices, and expense tracking.
• Coordinate Purchases & Supplies: Monitor inventory, submit purchase requests, and track vendor balances.
• Support Program Operations: Assist with intake documentation, orientations, and supportive service coordination.
• Assist with Reporting: Compile data for grant reporting, billing, and budget tracking.
• Coordinate Events & Volunteers: Support planning for events, volunteer projects, and community activities.
• Support Human Resources Activities: Assist with interview scheduling, onboarding coordination, and training tracking.
• Provide Administrative Support: Assist managers, staff, and interns with operational and administrative needs.
• Coordinate Mail & Deliveries: Track shipments, donations, and outgoing mailings.

What Makes You a Strong Fit

• You are organized and highly detail-oriented.
• You can manage multiple priorities without losing accuracy.
• You communicate professionally and follow through consistently.
• You are proactive and willing to step in where needed.
• You work well independently while also supporting a team environment.

Qualifications

• Minimum of 1 year of experience in social services or related field (employment at U.S.VETS for at least 3 months may substitute).
• Strong computer proficiency, including Microsoft Office applications.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.
• Ability to manage both short-term tasks and long-term projects.
• Bachelor’s degree preferred.
• Knowledge of veteran services, homelessness, or community resources is a plus.

Why Join U.S.VETS?

• Comprehensive Benefits: Medical, dental, vision, 401(k), and paid time off.
• Career Growth: Opportunities to grow into operations, program coordination, and leadership roles.
• Mission-Driven Environment: Support programs that directly impact veterans and families.
• Collaborative Culture: Work alongside dedicated professionals committed to service and excellence.

Ready to support a mission that matters? Apply today and help keep programs, services, and operations moving forward for veterans and their families.

Not sure if you meet every requirement? Apply anyway. If you are organized, dependable, and committed to making a difference, we encourage you to apply.