Program Assistant, Occupational Therapy - 007710

University of South Alabama; Mobile (AL); On-site; USD 28,000 - 40,000; Full time

Job summary

The University of South Alabama’s Department of Occupational Therapy is seeking a Program Assistant to support daily operations on the Main Campus. The role encompasses secretarial duties, data management, admissions coordination, and document preparation using standard office tools.

The position requires a high school diploma with four years of clerical experience and offers regular hours, with overtime as needed, in a full-time capacity within Academic Affairs.

Qualifications

• Minimum qualifications: High school diploma or equivalent with four years of secretarial/clerical experience.
• Equivalent education/experience may be considered.
• Strong organizational and data management abilities.
• Ability to communicate professionally with faculty, staff and students.

Responsibilities

• Performs secretarial and administrative duties for Occupational Therapy department.
• Creates excel documents with admissions information.
• Coordinates applicant interview day and processes related data.
• Maintains electronic and paper files for fieldwork and student completion.
• Utilizes OTCAS and EXXAT/Prism for program operations.

Skills

Secretarial

Clerical

Data entry

Excel

Interpersonal skills

Communication

Education

High School Diploma

Tools

OTCAS

EXXAT/Prism

MS Excel

MS Word

PDF

Job description

Posting Details

Position Information

• Position Number: 007710
• Position Title: Program Assistant, Occupational Therapy - 007710
• Division: Academic Affairs
• Department: 410500 - Occupational Therapy
• Minimum Qualifications: High school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered.
• Preferred Qualifications: (none)

Job Description Summary: The University of South Alabama’s department of Occupational Therapy is seeking to hire a Program Assistant, Occupational Therapy. Interested candidates should apply to be considered.

Essential Functions

• Performs secretarial and administrative duties for Occupational Therapy department, working closely with the Chair, Academic Clinical Fieldwork Coordinator (AFWC), Doctoral Capstone Coordinator (DCC) and other department personnel.
• Creates excel documents with admissions information as required.
• Coordinates the applicant interview day and processes related data.
• Communicates professionally and pleasantly with potential applicants, faculty, staff and students.
• Answers inquiries regarding student admission and application requirements.
• Prepares electronic files for student admission to graduate school.
• Creates databases, Excel, Word, PDF and other forms as needed for clinical fieldwork requirements and completion and tracking of student requirements and scores for review.
• Maintains appropriate paper and electronic files for fieldwork and student completion.
• Works with AFWC to provide required documents to all fieldwork sites in a processional and timely manner.
• Provides and prepares documents for accreditation purposes.
• Assists with preparation of documents and maintains databases of required documents.
• Utilizes department programs such as Occupational Therapist Centralized Application Service (OTCAS) and EXXAT/Prism.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

• Number of Vacancies: 1
• Job Open Date: 09/16/2026
• Open Until Filled: Yes
• Working Days: Monday - Friday
• Working Hours: 8:00 a.m. - 5:00 p.m.
• Job Location: Main Campus
• Full-time or Part-Time: Full Time
• Regular or Temporary: Regular

Supplemental Questions

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Equal employment opportunity, including veterans and individuals with disabilities.

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