Program Assistant II (1818)

Lifestream Behavioral Center; Ocala (FL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Short Term Disability

Pension Plan

403(b)

Paid Time Off (Over 4 weeks your 1st年)

Flexible Work Schedules

Tuition Reimbursement Program

Free Telehealth Services

HRSA Loan Forgiveness Program

And More!

Job summary

LifeStream Behavioral Center in Ocala, FL is seeking a Program Assistant II to support administrative and logistical tasks within Beacon Point outpatient services for adults 18+ with substance use or mental health diagnoses.

The role emphasizes coordinating schedules, preparing materials, maintaining records, and assisting program staff to ensure efficient operations and high-quality service delivery in a behavioral health setting.

Qualifications

• Minimum of two years in an administrative or program support role.
• Experience in a behavioral health or healthcare setting desired.
• Proven ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate and manage program schedules, ensuring timely activities.
• Prepare and distribute program materials, reports, and documentation.
• Maintain accurate records of participant data and program outcomes.
• Provide administrative support, including scheduling meetings and handling inquiries.
• Organize and coordinate program events, workshops, and training sessions.
• Support implementation of program policies to ensure compliance.
• Collaborate with staff and external partners to meet program objectives.
• Monitor program budgets and expenditures for efficient resource use.
• Contribute feedback for continuous service improvement.

Skills

Organizational skills

Communication skills

Microsoft Office

Confidentiality

Problem-solving

Teamwork

Attention to detail

Education

High school diploma

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Office management software

Job description

Job Details

Job Location: Beacon Point - Ocala, FL 34471Position Type: Full TimeEducation Level: High SchoolSalary Range: $15.91

Job Purpose:Beacon Point offers traditional outpatient treatment services to adults age 18 and over for substance abuse and/or mental illness diagnoses. The Program Assistant II will support the efficient operation of the program by providing administrative and logistical assistance. This role is integral to ensuring that program activities are executed smoothly and effectively, contributing to the overall mission of providing exceptional behavioral health services.

Key Responsibilities

• Coordinate and manage program schedules, ensuring all activities are planned and executed in a timely manner.
• Assist in the preparation and distribution of program materials, reports, and documentation.
• Maintain accurate records of program activities, including participant data and program outcomes.
• Provide administrative support to program staff, including scheduling meetings, managing communications, and handling inquiries.
• Assist in organizing and coordinating program events, workshops, and training sessions.
• Support the implementation of program policies and procedures to ensure compliance and quality standards.
• Collaborate with program staff and external partners to facilitate program objectives and enhance service delivery.
• Monitor program budgets and expenditures, ensuring resources are utilized efficiently and effectively.
• Contribute to the continuous improvement of program services by providing feedback and suggestions for enhancement.

Qualifications

Required Education

• High school diploma or equivalent required; Associate's degree or higher in a related field preferred.

Required Experience

• Minimum of two years of experience in an administrative or program support role.
• Experience working in a behavioral health or related healthcare setting is highly desirable.
• Proven track record of managing multiple tasks and projects simultaneously in a fast-paced environment.

Required Skills and Abilities

• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently as well as part of a team.
• Detail-oriented with a high level of accuracy in work output.
• Demonstrated ability to interact effectively with diverse populations and build positive relationships.

LifeStream Benefits

• Health/Dental/Vision Insurance
• Short Term Disability
• Pension Plan
• 403(b)
• Paid Time Off (Over 4 weeks your 1st year!)
• Flexible Work Schedules
• Tuition Reimbursement Program
• Free Telehealth Services
• HRSA Loan Forgiveness Program
• And More!

Important Notice

As part of our hiring process and in compliance with Section 435.04, Florida Statutes, certain positions require a Level 2 background screening. Employment offers are contingent upon meeting applicable requirements. For more details on Level 2 background screening requirements, please visit: Florida Care Provider Background Screening Clearinghouse

LifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.