Program Assistant II

LifeStream Behavioral Center; Ocala (FL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Pension Plan 403(b)

Paid Time Off

Job summary

LifeStream Behavioral Center is seeking a Program Assistant II to support the operational needs of the program. You will coordinate schedules, prepare materials, maintain records, and provide administrative help to staff while assisting with events and meetings.

The role emphasizes compliance, quality standards, and collaboration with internal teams and external partners to enhance service delivery.

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Minimum of two years of administrative or program support experience.
• Experience in behavioral health or healthcare setting desirable.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate and manage program schedules, ensuring activities are planned and executed timely.
• Assist in preparation and distribution of materials, reports, and documentation.
• Maintain accurate records of activities and participant data and outcomes.
• Provide administrative support to staff, schedule meetings, manage communications.
• Organize and coordinate program events, workshops, and training sessions.
• Monitor budgets and expenditures, ensure resources are used efficiently.
• Contribute to compliance and quality standards and collaborate with partners.

Skills

Organizational skills

Communication skills

Microsoft Office

Confidentiality

Problem solving

Detail orientation

Teamwork

Education

High school diploma

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Job Purpose:- Beacon Point offers traditional outpatient treatment services to adults age 18 andover for substance abuse and/or mental illnessdiagnoses. The Program Assistant II will support the efficient operation of the program by providing administrative and logistical assistance. This role is integral to ensuring that program activities are executed smoothly and effectively, contributing to the overall mission of providing exceptional behavioral health services.Key Responsibilities:- Coordinate and manage program schedules, ensuring all activities are planned and executed in a timely manner.- Assist in the preparation and distribution of program materials, reports, and documentation.- Maintain accurate records of program activities, including participant data and program outcomes.- Provide administrative support to program staff, including scheduling meetings, managing communications, and handling inquiries.- Assist in organizing and coordinating program events, workshops, and training sessions.- Support the implementation of program policies and procedures to ensure compliance and quality standards.- Collaborate with program staff and external partners to facilitate program objectives and enhance service delivery.- Monitor program budgets and expenditures, ensuring resources are utilized efficiently and effectively.- Contribute to the continuous improvement of program services by providing feedback and suggestions for enhancement.Required Education:- High school diploma or equivalent required; Associate's degree or higher in a related field preferred.Required Experience:- Minimum of two years of experience in an administrative or program support role.- Experience working in a behavioral health or related healthcare setting is highly desirable.- Proven track record of managing multiple tasks and projects simultaneously in a fast-paced environment.Required Skills and Abilities:- Strong organizational skills with the ability to prioritize tasks effectively.- Excellent communication skills, both written and verbal, with a professional demeanor.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.- Ability to maintain confidentiality and handle sensitive information with discretion.- Strong problem-solving skills and the ability to work independently as well as part of a team.- Detail-oriented with a high level of accuracy in work output.- Demonstrated ability to interact effectively with diverse populations and build positive relationships.LifeStream BenefitsHealth/Dental/Vision InsuranceShort Term DisabilityPension Plan403(b)Paid Time Off (Over 4 weeks your 1st year!)Flexible Work SchedulesTuition Reimbursement ProgramFree Telehealth ServicesHRSA Loan Forgiveness ProgramAnd More!Important NoticeAs part of our hiring process and in compliance with Section 435.04, Florida Statutes, certain positions require a Level 2 background screening. Employment offers are contingent upon meeting applicable requirements. For more details on Level 2 background screening requirements, please visit: Florida Care Provider Background Screening ClearinghouseLifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.