Program Assistant II

USC Marshall School of Business; Huntington (WV); On-site; USD 32,000 - 46,000; Full time

Job summary

USC Marshall School of Business in Huntington, WV seeks a Program Assistant II to support student services and academic operations. Responsibilities include answering phones, greeting constituents, managing the eShipGlobal account and shipments, approving TimeClock entries, and updating calendars with important dates.

The role involves handling diplomas mailing, coordinating international mailing of diplomas/transcripts, assisting with enrollment verifications, notary duties for

Job description

Job Description

The program assistant II will answer phone and greet walk-in constituents, manage eShipGlobal account and shipments, approve TimeClock Plus entries and enter leave on office calendar, blackout dates and other academic important dates on calendar, assist commencement confirmed attendees database and pronunciation list for readers, backup registration window, desk, and phone coverage, assist with preparing and mailing diplomas after degrees are awarded, coordinate international mailing of diplomas/transcripts, correspond with international students without US PR mailing address regarding midterm grade and other mail/items that need to be picked up, assist with enrollment and degree verifications during peak times, assist with transcript questions, notary for diplomas/transcripts/apostille, and assist with Commencement preparations and other duties as assigned.