Administrative Support Assistant II, Honors Program - Part Time

Community College of Baltimore County; Catonsville (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Community College of Baltimore County is seeking a professional administrative assistant to provide high-level support to a department. The role requires strong Microsoft Office skills, data handling, and the ability to manage calendars and communications within the college ecosystem.

The ideal candidate will have a high school diploma or GED with several years of related office experience or an associate’s degree with fewer years of experience.

Qualifications

• High school diploma or GED with five years of related office experience or an associate’s degree with three years of related office experience.
• Must be proficient in Microsoft Office applications and pass testing on Word and Excel.

Responsibilities

• Assist and provide information to students, faculty, administrators and the college community.
• Assist in planning meetings, special events, and with special projects.
• Serve as liaison between department or program and other offices or organizations.
• Research, analyze and process data into college systems.
• Maintain records and files.
• Type letters, reports, documents and other correspondence; use copier and fax equipment.
• Answer, screen and direct telephone calls.
• Compile reports, documents, forms and correspondence.
• Create and track check requests, requisitions, work orders and other request forms.
• Process incoming and outgoing mail.
• Assist in planning and implementing special projects, meetings, and events.
• Manage calendar for Supervisor.

Skills

Data entry

Microsoft Office

Telephone handling

Records management

Education

High school diploma or GED

Associate’s degree

Tools

Microsoft Office

Typing 30 wpm

Job description

The purpose of this class is to provide professional level administrative support services to assigned department or program.

High school diploma/GED and five years related office experience or associate’s degree and three years related office experience; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)

1. Assist and provide information to students, faculty, administrators and the college community.
2. Assist in planning meetings, special events, and with special projects.
3. Serve as liaison between department or program and other offices or organizations.
4. Research, analyze and process data into college systems.
5. Maintain records and files.
6. Type letters, reports, documents and other correspondence; use copier and fax equipment.
7. Answer, screen and direct telephone calls.
8. Compile reports, documents, forms and correspondence.
9. Create and track check requests, requisitions, work orders and other request forms.
10. Process incoming and outgoing mail.
11. Assist in the planning and implementation of special projects, meetings, and events.
12. Manage calendar for Supervisor.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.