Program Assistant (Grants)

The University of New Mexico; Monte Largo Hills (NM); On-site; USD 18,000 - 23,000; Part time

Job summary

The University of New Mexico at Health Sciences Center in Albuquerque, NM is seeking a student employee to support administrative operations. You will answer phones, greet visitors, manage access and calendars, stock supplies, enter data, and assist grants and purchasing teams.

Ideal candidates have coursework in business or related fields and experience in administrative roles, with attention to detail and a desire to grow skills in a compliance-driven environment.

Qualifications

• Experience in administrative support, office operations, data entry, or customer service
• Academic coursework or declared major in relevant fields (Business Admin, Accounting, Finance, HR, Public Admin, MIS, Health Admin)
• Experience maintaining organized records with accuracy and attention to detail

Responsibilities

• Serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries
• Coordinate visitor access to the building
• Manage conference room schedules and shared space calendars
• Maintain office supplies, including stocking printers, copiers, and common areas
• Perform data entry and maintain accurate, organized records
• Provide basic administrative support to grants and purchasing teams
• Assist with equipment inventory, surplus tracking, and space organization
• Update building directories, signage, and notices
• Provide general administrative support to faculty, staff, and students
• Identify and report issues and assist with resolving them
• Assist Facilities and Shared Resources
• Submit, monitor, and follow up on iService requests to ensure timely issue resolution
• Assist with CRLS orders and related documentation

Skills

Customer service

Data entry

Office operations

Attention to detail

Education

Business Admin

Accounting

Finance

Human Resources

Public Admin

MIS

Health Admin

Job description

Pay: $15.00 Hourly. Employment Type: Student Employment. Location: Health Sciences Center (HSC) - Albuquerque, NM. Campus: Health Sciences Center (HSC) - Albuquerque, NM. Department: Research Administration (099K). Status: Non-Exempt. Background Check Required: No. For Best Consideration Date: 9/1/2026.

Position Summary

• Serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries
• Coordinate visitor access to the building
• Manage conference room schedules and shared space calendars
• Maintain office supplies, including stocking printers, copiers, and common areas
• Perform data entry and maintain accurate, organized records
• Provide basic administrative support to grants and purchasing teams
• Assist with equipment inventory, surplus tracking, and space organization
• Update building directories, signage, and notices
• Provide general administrative support to faculty, staff, and students
• Identify and report issues and assist with resolving them
• Assist Facilities and Shared Resources
• Submit, monitor, and follow up on iService requests to ensure timely issue resolution
• Assist with CRLS orders and related documentation

Preferred Qualifications

• Previous experience in administrative support, office operations, data entry, or customer service
• Academic coursework or declared major in Business Administration, Accounting, Finance, Human Resources, Public Administration, Management Information Systems, Health Administration, or a related field
• Experience maintaining organized records or managing data with attention to accuracy and detail
• Strong interest in developing professional skills in administration, customer service, and operational support within a compliance-driven environment

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.