Program Assistant (Grants)

The University of New Mexico; Albuquerque (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of New Mexico is seeking an Administrative Support Specialist to serve as front desk contact, greet visitors, answer phones, and direct inquiries. This role supports grants and purchasing teams, maintains records, and assists with space management and building operations.

Ideal candidates have experience in office operations, data entry, and customer service, with coursework in business or related fields.

Qualifications

• Experience in administrative support and office operations.
• Academic coursework in Business Administration, Accounting, Finance, Public Administration, or related field.
• Attention to detail and accuracy in data entry and record-keeping.
• Interest in developing professional skills in administration and customer service within a compliance-driven environment.

Responsibilities

• Answer phones, greet visitors, and direct inquiries.
• Coordinate visitor access and manage conference room schedules.
• Maintain office supplies and space organization.
• Perform data entry and maintain accurate records.
• Provide support to grants and purchasing teams.
• Submit, monitor, and follow up on iService requests to ensure timely issue resolution.

Skills

Customer service

Phone handling

Data entry

Record keeping

Office operations

Education

Business Administration

Accounting

Public Administration

Finance

Job description

Position Summary

• Serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries
• Coordinate visitor access to the building
• Manage conference room schedules and shared space calendars
• Maintain office supplies, including stocking printers, copiers, and common areas
• Perform data entry and maintain accurate, organized records
• Provide basic administrative support to grants and purchasing teams
• Assist with equipment inventory, surplus tracking, and space organization
• Update building directories, signage, and notices
• Provide general administrative support to faculty, staff, and students
• Identify and report issues and assist with resolving themAssist Facilities and Shared Resources
• Submit, monitor, and follow up on iService requests to ensure timely issue resolution
• Assist with CRLS orders and related documentation

Preferred Qualifications

• Previous experience in administrative support, office operations, data entry, or customer service
• Academic coursework or declared major in Business Administration, Accounting, Finance, Human Resources, Public Administration, Management Information Systems, Health Administration, or a related field
• Experience maintaining organized records or managing data with attention to accuracy and detail
• Strong interest in developing professional skills in administration, customer service, and operational support within a compliance-driven environment

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a third party site, please visit UNMJobs to submit an application. Resume and Cover Letter.

Equal Opportunity Employer Statement

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.