Program Assistant (Events & Data)

The University of New Mexico; Albuquerque (NM); On-site; USD 38,000 - 48,000; Full time

Job summary

The University of New Mexico seeks an adaptable Administrative Support Specialist to assist with planning, coordinating, and executing educational events, workshops, and training activities. You will maintain program data, track attendance, prepare reports, answer phones, greet visitors, manage conference room calendars, and provide general office support to faculty, staff, and students.

This role emphasizes data management, organizational skills, and effective communication within a research

Qualifications

• Experience with data entry or basic data management.
• Experience supporting events, workshops, or educational programs.
• Academic focus in fields such as Data Science, Information Systems, Public Health, Education, Psychology, Sociology, Communications, or related areas.
• Interest in student engagement, education programs, or training coordination.
• Experience interacting with students, participants, or community groups in an academic or program setting.
• Strong interest in developing skills in data management, program coordination, and educational support within a research environment.

Responsibilities

• Assist with planning, coordination, and execution of educational events, workshops, and training activities.
• Maintain and update program data, including participant tracking, attendance records, and reporting documentation.
• Assist with event logistics, including scheduling, communications, materials preparation, and day-of-event support.
• Perform data entry and ensure accuracy and organization of program-related records.
• Communicate with students, trainees, faculty, and staff regarding program activities, schedules, and updates.
• Serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries.
• Manage conference room schedules and shared space calendars.
• Maintain office supplies, including stocking printers, copiers, and common areas.
• Provide general administrative support to faculty, staff, and students.
• Coordinate visitor access and update directories, signage, and notices.
• Identify and report operational issues and assist with resolution.

Skills

Data entry

Event support

Student engagement

Program coordination

Administrative support

Communication skills

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Position Summary

• Support programs by assisting with planning, coordination, and execution of educational events, workshops, and training activities
• Maintain and update program data, including participant tracking, attendance records, and reporting documentation
• Assist with event logistics, including scheduling, communications, materials preparation, and day‑of‑event support
• Perform data entry and ensure accuracy and organization of program‑related records
• Communicate with students, trainees, faculty, and staff regarding program activities, schedules, and updates
• Serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries
• Manage conference room schedules and shared space calendars
• Maintain office supplies, including stocking printers, copiers, and common areas
• Provide general administrative support to faculty, staff, and students
• Coordinate visitor access and update directories, signage, and notices
• Identify and report operational issues and assist with resolution

Preferred Qualifications

• Experience in data entry, data tracking, or basic data management
• Experience supporting events, workshops, or educational programs
• Academic focus in fields such as Data Science, Information Systems, Public Health, Education, Psychology, Sociology, Communications, or related areas
• Interest in student engagement, education programs, or training coordination
• Experience interacting with students, participants, or community groups in an academic or program setting
• Strong interest in developing skills in data management, program coordination, and educational support within a research environment

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Resume and Cover Letter

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.