Office Assistant (Part-time)- Staff Pool

Houston City College; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Houston City College in Houston, TX is seeking a capable Administrative Assistant to support campus operations. Under direct supervision, you will perform basic clerical duties including answering calls, handling inquiries, and assisting with on-campus registration.

Responsibilities include using word processing software, maintaining records, filing correspondence, and directing students to appropriate departments.

Qualifications

• High school diploma or GED required.
• 1 year of experience in an office environment preferred.
• Strong written and verbal communication skills; good organizational abilities and attention to detail.

Responsibilities

• Answer telephone, handling multiple lines.
• Handle routine office inquiries and assist with on-campus registration.
• Use word processing software and maintain records.
• Refer students to appropriate person or department and file correspondence.
• Operate office equipment and maintain inventory of supplies.
• Provide support to other areas as needed.

Skills

Good written and oral communication

Good organizational skills

Ability to alphabetize

Education

High school diploma or GED

Tools

Word processing

Job description

SUMMARY

Under direct supervision, perform basic clerical duties including but not limited to the following.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer telephone, handling multiple lines.
• Handle routine office inquiries.
• Use word processing software.
• Assist with on‑campus registration.
• Operate office equipment such as computer, copier, fax, typewriter, and calculator.
• Refer students to appropriate person or department.
• File correspondence and other records/documents.
• Type correspondence and other documents from notes, copies, or rough drafts.
• Provide support to other areas as needed.
• Maintain inventory of office supplies, orders maintenance/repairs for office equipment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

• EDUCATION: High school diploma or GED equivalent.
• EXPERIENCE: One (1) year experience in an office environment preferred.
• KNOWLEDGE, SKILLS AND ABILITIES:
  • Good written and oral communication skills.
  • Good organizational skills.
  • Ability to alphabetize.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

The Organization

Houston City College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singularly‑accredited, open‑admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting‑edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth‑largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after‑taxis living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major‑league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year‑round.
• World‑renowned medical care. The Houston metro area has long been known for its first‑rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.

EEO Statement

Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non‑discrimination policies:

Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator

Office of Equal Opportunity and Title IX

PO Box 667, 517

Houston TX, 77266

713 718.8271 or [e-mail]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].