Program Assistant

CARE Wellness Center & Services; Olympia (WA); On-site; USD 35,000 - 50,000; Full time

Job summary

A nonprofit organization in Washington is seeking a highly organized Program Assistant to provide clerical support, coordinate programs, and manage participant data. The ideal candidate will have an Associate's degree or equivalent experience, proficiency in Microsoft Office, and strong communication skills. Join a team dedicated to supporting BIPOC communities' rehabilitation and integration efforts.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize in a dynamic environment.

Responsibilities

• Provide clerical support to program and administrative staff.
• Organize and coordinate programs and events.
• Maintain and organize all files and participant data.
• Assist in the development of program materials.
• Serve as a point of contact for program participants.
• Collaborate with team members to implement process improvements.
• Support monitoring and reporting of program outcomes.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Data management

Typing speed 35+ WPM

Education

Associate's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

The C.A.R.E. Wellness Center is a 501(c)3-approved nonprofit organization founded in 2020 and based in Washington state. Our mission is to provide a safe farm stay, holistic retreat, and wellness programs for black, indigenous, people of color and allies, to recover from Post-Traumatic Slave Syndrome via Spirituality, Agro-Tourism, and Racial Justice.

We have designed our first pilot program, the C.A.R.E. Summer Re-Entry Program (SREP), a research program to serve young BIPOC adults after incarceration at no/low cost to support their rehabilitation from multigenerational trauma and reintegrate into their communities, avoiding recidivism.

Job Description

We are seeking a highly organized and detail-oriented Program Assistant to support our program and administration teams. The ideal candidate will be responsible for providing clerical support, organizing and coordinating various programs, and meticulously managing scheduling and all files and participant data.

The Program Assistant will provide clerical support to program and administrative staff, including document preparation, data entry, and correspondence management. They will organize and coordinate programs and events, ensuring seamless execution and participant satisfaction. They will also maintain and organize all files and participant data, ensuring confidentiality and compliance with data protection regulations.

Responsibilities

• Provide clerical support to program and administrative staff, including document preparation, data entry, and correspondence management.
• Organize and coordinate programs and events, ensuring seamless execution and participant satisfaction.
• Maintain and organize all files and participant data, ensuring confidentiality and compliance with data protection regulations.
• Assist in the development of program materials and the distribution of promotional content.
• Serve as a point of contact for program participants, addressing inquiries and providing guidance.
• Collaborate with team members to identify and implement process improvements.
• Support the monitoring and reporting of program outcomes.

Essential Functions

• Types 35+ WPM
• Excellent oral, text and written skills
• Preparing documentation and reports for the Programs Team
• Clerical support for Cross-Functional meeting announcements, agenda, and notes
• Assisting in the planning and overseeing significant program events
• Supporting Program Operations Manual updates and edits

Qualifications

• Associate’s degree or equivalent experience in administration or related field.
• Proficiency in Microsoft Office Suite and database management.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize in a dynamic environment.
• Commitment to the values and mission of C.A.R.E. Wellness Center & Services.

C.A.R.E. Wellness Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all stakeholders.