Program Assistant, Financial Aid & Student Services

Contra Costa Community College District; Martinez (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

Contra Costa Community College District is seeking a Program Assistant in the Financial Aid Office in Martinez, CA. This temporary, full‑time role runs August through December with a 40‑hour work week and standard daytime hours.

The position requires two years of responsible admin experience and a high school diploma or equivalent, plus related coursework. Proficiency with Microsoft Office applications and strong communication are essential to support student services and program compliance.

Qualifications

• Two (2) years of experience performing responsible administrative duties in a related program.
• Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment.
• Modern software applications (Microsoft Office Suite, etc.).

Responsibilities

• Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus.
• Prepares correspondence, memos and statistical materials; answers phones.
• Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor’s Office for the purpose of complying with financial and legal program requirements.
• Reviews applications or other program documents to determine acceptance.
• Processes eligibility and services for categorical programs in compliance with Title 5 regulations.
• Awards and disburses support services (e.g. book vouchers, meal tickets, grants, etc.).
• Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas.
• Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources.
• Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs.
• Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications.
• Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services.
• Prepares and maintains records and files related to student contacts and the provision of services.
• Participates in and facilitates special events and activities as needed.
• Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations.
• Performs related duties as assigned.

Skills

Administrative duties

Education

High school diploma / GED

Tools

Microsoft Office Suite

Job description

Contra Costa Community College District is seeking a Program Assistant in the Financial Aid Office in Martinez, CA. This temporary, full‑time role runs August through December with a 40‑hour work week and standard daytime hours.

The position requires two years of responsible admin experience and a high school diploma or equivalent, plus related coursework. Proficiency with Microsoft Office applications and strong communication are essential to support student services and program compliance.