Program Assistant | Department of Chemistry (Pullman, WA)

Washington State University; Pullman (WA); On-site; USD 43,000 - 57,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Medical, dental, life and disability保险

Retirement

Deferred compensation

Supplemental retirement accounts

Training and development

Employee tuition waiver

Job summary

Washington State University in Pullman, WA is seeking a Program Assistant to support the Department of Chemistry's undergraduate programs. You will act as the primary resource for students, faculty, and leadership, assisting with scheduling, enrollment, and data reporting.

The role includes coordinating curriculum, events, awards, communications, and general administrative support for staff and faculty, with potential limited graduate program support.

Qualifications

• High school graduation or equivalent with two years of full-time clerical experience or equivalent education/experience.
• Strong written, verbal, and interpersonal communication skills.
• Ability to organize work independently, prioritize tasks, and meet established deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Ability to maintain confidentiality and exercise sound, professional judgment.

Responsibilities

• Undergraduate course scheduling and enrollment management.
• Coordination of undergraduate curriculum, assessment, and accreditation activities, preparation of data reports and recruitment materials.
• Coordination of undergraduate events and outreach initiatives.
• Administration of awards and scholarships.
• Administrative support for departmental faculty, students, and staff.
• Provide limited administrative and operational support for graduate program operations as needed.

Skills

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Education

High school diploma

Equivalent education/experience

Tools

Microsoft Office

Job description

Program Assistant – Department of Chemistry

Pullman, WA

Job Summary

Washington State University's College of Arts and Sciences is now accepting applications for a Program Assistant to support the Department of Chemistry. As a Program Assistant you will provide comprehensive academic, programmatic, administrative support for the Department of Chemistry’s undergraduate programs. You will serve as the primary resource for undergraduate students, faculty, and academic leadership, including the Director of Undergraduate Studies and Director of Foundational Studies.

Responsibilities

• Undergraduate course scheduling and enrollment management;
• Coordination of undergraduate curriculum, assessment, and accreditation activities, preparation of data reports and recruitment materials;
• Coordination of undergraduate events and outreach initiatives;
• Administration of awards and scholarships;
• Administrative support for departmental faculty, students, and staff.
• Provide limited administrative and operational support for graduate program operations as needed.

Requirements

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.
• Demonstrated written, verbal, and interpersonal communication skills.
• Demonstrated ability to organize work independently, prioritize tasks, and meet established deadlines.
• Proficiency in Microsoft Office Suites, Including Outlook, Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and exercise sound, professional judgment.

Preferred Qualifications

• Experience working in a higher education environment.
• Experience with course scheduling, enrollment, management, registration processes, or student record keeping, or related experience.
• Experience supporting faculty, academic committees, and departmental leadership.
• Experience preparing communications, websites, newsletters, marketing materials, or social media content.

Salary

Monthly Salary: $3,565.00 to $4,746.00 | Range 39 | Steps A-M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

Additional Information

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Eligibility

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

Area/College: College of Arts and Sciences | Washington State University Department of Chemistry: Department of Chemistry | Washington State University Location: Pullman, WA

Employment Type

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Equal Opportunity

WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available at https://ccr.wsu.edu/notice-of-nondiscrimination/.

University Information

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.