Program Assistant (Aging Services)

Calvert County, MD; Prince Frederick (MD); On-site; USD 42,000 - 49,000; Full time

Benefits offered by this job

15 days sick leave

10 days annual leave

13 paid holidays

Job summary

Calvert County Government's Community Resources Department is seeking a Program Assistant for the Office on Aging at Southern Pines Senior Center. You will support the Program Specialist in coordinating engaging programs for older adults and assist with planning and organizing day trips.

The role requires planning activities, office clerical work, and confidentiality. Responsibilities include newsletters, class planning, and meeting general staff needs.

Qualifications

• High School diploma or GED equivalent.
• One year of experience planning, coordinating, and implementing activities for groups.
• Experience with office clerical and administrative support duties.
• Ability to maintain confidentiality.

Responsibilities

• Plan and organize classes and activities for older adults.
• Recruit instructors, speakers, and participants.
• Prepare advertising fliers, posters, and news articles.
• Assist with production of a bi-monthly newsletter.
• Answer calls and refer to appropriate services.
• Maintain participant database and class records.
• Oversee bus day trips and collect fees.
• Perform general clerical duties and duplicating materials.

Skills

Plan activities for groups

Office clerical work

Customer service

Active listening

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Calvert County Government’s Community Resources Department is currently hiring a Program Assistant for the Office on Aging at Southern Pines Senior Center. In this role, you’ll support the Program Specialist in coordinating and delivering engaging programs and activities for older adults, including assisting with program planning and organizing day trips.

Performs program and office responsibilities in the County's program for older adults. The work involves significant participation in planning and executing program activities and office clerical work. The work requires experience in planning activities for groups, office experience, and is performed under general supervision.

Essential Job Functions

Plans and organizes classes and activities:

• Researches activities.
• Recruits instructors, speakers, and participants.
• Prepares advertising fliers, posters, and news articles.
• Prepares for programs.

Assists with the production of a bi-monthly newsletter on computer:

• Gathers information.
• Writes/edits copy.
• Prepares layout with graphics.

Answers phone calls providing information and referrals regarding senior center programs and services.

Refers people to appropriate services for concerns. Utilizes active listening skills and maintains confidentiality.

Maintains computer database with participant information and enters participation information for classes, and activities.

Teaches workshops and classes to participants

Oversees trip plans, chaperones, collects fees, and keeps records for bus day trips.

Performs general clerical duties including duplicating materials and typing correspondence.

Collects fees for classes, and programs. Ensures funds are delivered to appropriate person.

Attends general staff and program staff meetings.

Assists with congregate meal program.

Other Duties

Attends training workshops and classes. Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.

Knowledge of--

• Modern office procedures and practices including operation of office appliances such as calculators and computers.

Ability to--

• Perform program support and related work for older adults and/or individuals with disabilities.
  • Plan activities/events for older adults and/or individuals with disabilities.
  • Perform general office clerical work quickly and efficiently.
  • Establish and maintain effective working relationships with others encountered in the work.
  • Deal effectively with the public.
  • Model professionalism and demonstrate high quality customer service.
  • Move tables and chairs for programs.

Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)

Training and/or Education:

High School diploma or GED equivalent.

Experience:

One (1) year of experience planning, coordinating, and implementing activities or programs for groups that includes performing general office clerical and administrative support duties.

Licenses or Certificates:

None

Special Requirements:

None

Physical Demands:

Requires strenuous physical effort to perform manual work involving, repeated bending, climbing, crouching, stooping, stretching, reaching or lifting objects up to 50 pounds.

Operation of keyboard devices.

Unusual Demands:

Work is subject to frequent interruptions. May work weekends or evenings.

FLSA Status:

Nonexempt

Compensation Steps:

Pay rate: $23.30 - $26.69 per hour; $42,406 - $48,576 annually

Grade 715, full-time position, 35 hours per week

Community Resources, Office on Aging - Southern Pines Senior Center

Position closing date: September 25, 2026

Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include:

• 15 days of sick leave
• 10 days of annual leave
• 5 days of personal leave
• 13 paid holidays *14 in an election year
• Defined Contribution Plan
• 457(b) Deferred Compensation Plan
• Medical, dental, and vision coverage
• Flexible spending accounts
• Up to 80% tuition reimbursement
• Gym membership discounts

Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at [e-mail] with as much notice as possible.