Senior Center Admin Assistant II

Pamlicocounty; Bayboro (NC); On-site; USD 35,000 - 45,000; Full time

Job summary

A local governmental agency in Bayboro, NC is seeking a Senior Center Administrative Assistant II to provide comprehensive administrative support to the Senior Center Director and staff. Responsibilities include managing office operations, coordinating programs, and assisting with financial records and client interactions. Ideal candidates will possess strong customer service skills, attention to detail, and experience with Microsoft Office or Google Workspace. The role requires the ability to work with older adults in a compassionate manner, contributing to a welcoming environment for all participants.

Qualifications

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks efficiently and manage time effectively.

Responsibilities

• Provide advance administrative support to the Senior Center Director and staff.
• Coordinate daily office operations and assist with program scheduling.
• Support participant services and ensure smooth functioning of center activities.

Skills

Customer service skills

Attention to detail

Time management

Written communication

Verbal communication

Education

2 – 4 years of administrative experience or equivalent combination of education/experience

Tools

Microsoft Office

Google Workspace

Job description

The Senior Center Administrative Assistant II provides advance administrative support to the Senior Center Director and staff. This position coordinates daily office operations, assists with program scheduling, manages records, supports participant services, and ensures smooth functioning of senior center activities. The role requires strong customer service skills, excellent attention to detail, and the ability to work with older adults in a professional and compassionate manner.

Key Responsibilities

Administrative & Clerical Support

• Prepare, edit and proofread correspondence, reports, presentations and other documents.
• Maintain calendars, schedule meetings, and appointments
• Manage incoming calls, emails, mail, and inquiries; provide information or direct to appropriate staff.
• Assist with document filing, recordkeeping, and data entry in both digital and physical systems

Office Coordination

• Maintain office supplies, equipment, and inventory; coordinate maintenance requests as needed
• Ensure office procedures and workflows remain organized and efficient

Project & Program Support

• Assist with project coordination, meeting preparation, agenda drafting and minute-taking.
• Prepare spreadsheets, and routine activity reports.
• Collect and process fees, donations, and registrations; issue receipts and maintain accurate financial logs.
• Assist in monitoring program budgets and purchasing process.
• Maintain accurate financial records and assist with audit preparation when required.

Customer & Public Interaction

• Greet participants warmly and professionally; support a welcoming and inclusive environment
• Provide assistance and information regarding senior programs, transportation services, meal programs, and community resources.
• Respond to concerns and route issues to appropriate staff.

Required Qualifications

• 2 – 4 years of administrative experience, or an equivalent combination of education/experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Strong written and verbal communication skills.
• Ability to prioritize tasks, manage time effectively, and work independently
• Knowledge of office procedures, confidentiality rules, and record retention policies.

Incomplete applications may be rejected.Although accompanying cover letters/resumes are welcome, these attachments do not replace the need to complete a full application.

• Delivery Options:
  • Mail: Pamlico County Personnel Office, P.O. Box 776, Bayboro, NC 28515
  • Hand-deliver: Personnel Office at 302 Main St., Bayboro, NC
  • E-mail: [e-mail]