Program Assistant, Adult Learning Center

Middlesex Community College (MA); Bedford (MA); On-site; USD 29,000 - 32,000; Part time

Job summary

Middlesex Community College in Bedford, MA seeks a Program Assistant to manage administrative tasks for the Adult Learning Center and Links Program, funded by DESE grants. This role supports staff, students, and faculty across campus.

The position is 15 hours per week, with occasional travel to Lowell, offering $21.25 per hour and a schedule to be determined after hire. Responsibilities include budgeting in Banner, data management in Argos, and office operations.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Experience in office administration with Word/Excel and standard financial record-keeping.
• Strong interpersonal and communication skills; detail-oriented.
• Ability to operate and troubleshoot standard office equipment.
• Familiarity with social media and websites.
• Banner and Argos experience preferred.

Responsibilities

• Provide office management for the Adult Learning Center and Links Program.
• Greet and interact professionally with staff, students, and all College community members.
• Maintain confidentiality of staff and student information.
• Use Banner Finance Management System for budgets; create and track purchase orders.
• Prepare and submit travel reimbursements and reimbursements.
• Update program social media and MCC webpage; maintain SharePoint sites.
• Schedule classes and events using Coursedog.
• Assist coordinators with registration sessions and organize materials.
• Maintain office supply inventory.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Written and verbal communication

Microsoft Word

Microsoft Excel

Social media familiarity

Websites familiarity

Education

Associate's degree or equivalent

Bachelor's degree

Tools

Banner Finance Management System

Argos Reporting

SharePoint

Coursedog

Job description

Category: Part-time Staff

Subscribe:

Department: Institutional Advancement

Locations: Bedford, MA

Posted: Aug 21, 2026

Closes: Sep 11, 2026 - 11:59 PM EDT

Type: Part-time

Position ID: 204031

About Middlesex Community College

Middlesex Community College (MCC), established in 1970, provides access to affordable education to prepare individuals for success and lifelong learning. We promote academic excellence, provide workforce development opportunities, and empower all learners to become productive and socially responsible members of our local and global communities. The College provides a broad range of services that are essential to attract, reward, and retain talented faculty and staff. The MCC community promotes a work environment where our employees feel supported and empowered to best serve our student population. We are proud to offer our classes on both the Bedford and Lowell campuses, as well as a robust online course offering. MCC is committed to transforming lives as we educate, challenge, and support all students as evident in our strategic plan.

Job Description

Title: Program Assistant

Unit: Part-Time Non-Unit Support Staff

Department: Adult Learning Center, Institutional Advancement

Reports to: Director of Adult Learning Center

Date: August 21, 2026

General Summary: The Program Assistant provides administrative office management at the Bedford Campus for the diverse community of students, faculty, and staff of the Adult Learning Center and Links Program, which are funded by grants from the Department of Elementary and Secondary Education (DESE).

Duties and Responsibilities

• Provide office management for the administrative staff and instructors of the Adult Learning Center and Links Program
• Greet and interact appropriately and professionally with staff, students, all members of the College community, and visitors
• Maintain confidentiality of all staff and student information
• Use the College's Banner Finance Management System for ordering, tracking, and reconciling budgets
• Research purchase requests for the administrative staff and instructors
• Create and submit purchase orders in Banner, contact vendors to place orders, track delivery of purchases, reconcile discrepancies, and submit invoices to accounts payable
• Create and maintain spreadsheets using Microsoft Excel to compare and reconcile line items from the grant's budgets with Banner object codes
• Prepare and submit travel reimbursement forms for the staff
• Use College's Argos Reporting system to track student and class information
• Register all ALC students with the college and submit to Enrollment for "A" numbers
• Prepare and submit all Add to Course Masters forms to Enrollment
• Schedule venues for classes, meetings, and presentations using Coursedog
• Use social media to update program's Facebook page and assist with updating the program's MCC webpage
• Update the departmental SharePoint sites
• Assist program Coordinators with registration sessions as needed
• Duplicate materials for instructors and the professional staff
• Organize student materials per instructor requests
• Maintain inventory of office supply and instructional materials
• Provide assistance to the staff in problem-solving computer and office machine issues
• Coordinate repairs and maintenance with Facilities and Information Technology departments
• Perform other related duties as needed

Requirements

• Associate's degree, or an equivalent combination of education and experience.
• Work experience in office administration including proficiency in Microsoft Word, Excel, and standard financial record-keeping/accounting practices
• Strong interpersonal skills, organizational skills, and attention to detail
• Strong written and oral communication skills
• Ability to operate and troubleshoot standard office equipment
• Familiarity with social media and websites

Preferred Qualifications

• Bachelor's degree
• Banner and Argos experience
• Bilingual skills a plus

Additional Information

Salary Range: $21.25/hour in accordance with the College's Part-Time Wage Schedule

Location: Bedford campus with occasional travel to Lowell as needed

Hours: 15 hours per week, schedule to be determined upon hire

Expected Start Date: September 2026

Application Deadline: September 11, 2026

Pre-Employment Requirements

The College will not sponsor applicants for work visas. All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary.