Program Admin & Grants Support (Part-Time)

Middlesex Community College; Bedford (MA); On-site; USD 29,000 - 32,000; Part time

Job summary

Middlesex Community College seeks a part-time Program Assistant at the Bedford Campus to support the Adult Learning Center and Links Program. The role involves office management, budget tracking, and enrollment tasks for a grant-funded initiative.

Responsibilities include processing purchases, budgeting in Banner, coordinating training schedules, and updating social media and webpages. Requires Associate degree and strong Excel/Word skills; hours are 15 per week with some travel to Lowell.

Qualifications

• Associate's degree or an equivalent combination of education and experience.
• Experience in office administration with Word, Excel, and basic accounting.
• Strong interpersonal, organizational, and detail-oriented skills.
• Excellent written and verbal communication.
• Ability to operate and troubleshoot standard office equipment.
• Familiarity with social media and websites.

Responsibilities

• Provide office management for the administrative staff and instructors of the Adult Learning Center and Links Program.
• Greet staff, students, and visitors professionally and respectfully.
• Maintain confidentiality of staff and student information.
• Manage budgets and orders using Banner Finance Management System.
• Create and submit purchase orders, contact vendors, track deliveries, and reconcile invoices.
• Create and maintain Excel spreadsheets to compare grant budgets with Banner codes.
• Prepare travel reimbursement forms for staff.
• Register students and coordinate enrollment processes.
• Schedule classes and meetings using Coursedog.
• Update program social media and MCC webpage.
• Maintain departmental SharePoint sites.
• Assist coordinators with registration sessions.
• Coordinate repairs with Facilities and IT departments.
• Provide general support and problem-solving for office tech.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Written communication

Oral communication

Problem-solving

Social media familiarity

Education

Associate's degree or equivalent

Tools

Banner

Argos

Microsoft Excel

Microsoft Word

Job description

Middlesex Community College seeks a part-time Program Assistant at the Bedford Campus to support the Adult Learning Center and Links Program. The role involves office management, budget tracking, and enrollment tasks for a grant-funded initiative.

Responsibilities include processing purchases, budgeting in Banner, coordinating training schedules, and updating social media and webpages. Requires Associate degree and strong Excel/Word skills; hours are 15 per week with some travel to Lowell.