Impactful Program Assistant, Adult Learning Center

Middlesex Community College; Bedford (MA); On-site; USD 24,000 - 34,000; Part time

Job summary

Middlesex Community College is seeking a part-time Program Assistant for the Adult Learning Center at the Bedford Campus. You will provide administrative office management, greet staff and students, manage budgets in Banner, prepare travel forms, and keep files organized for a grant-supported program.

The ideal candidate has an associate degree or equivalent, proficient MS Word/Excel skills, strong communication, and the ability to handle confidential information with discretion.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Experience in office administration with proficiency in Microsoft Word, Excel, and standard financial record-keeping.
• Strong interpersonal, organizational, and detail-oriented skills.
• Excellent written and oral communication abilities.
• Ability to operate and troubleshoot standard office equipment.
• Familiarity with social media and websites.

Responsibilities

• Provide office management for the Adult Learning Center and Links Program.
• Greet and interact professionally with staff, students and visitors.
• Maintain confidentiality of staff and student information.
• Use Banner Finance Management System for budgeting, ordering, tracking and reconciling.
• Create and submit purchase orders; contact vendors and track deliveries.
• Reconcile invoices and submit to accounts payable.
• Create and maintain Excel spreadsheets for grant budgets and Banner codes.
• Prepare travel reimbursement forms for staff.
• Use Argos to track student and class information.
• Register all ALC students with the college and submit to Enrollment for A numbers.
• Submit Add to Course Masters forms to Enrollment.
• Schedule venues using Coursedog.
• Update program Facebook page and MCC website.
• Update departmental SharePoint sites.
• Assist coordinators with registration sessions.
• Prepare materials for instructors and staff and organize student materials.
• Maintain inventory of office supplies and instructional materials.
• Troubleshoot office equipment and coordinate repairs with Facilities/IT.
• Perform other related duties as needed.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Communication skills

Social media

Microsoft Word

Microsoft Excel

Budgeting basics

Problem-solving

Troubleshooting

Education

Associate's degree

Bachelor's degree

Tools

Banner

Argos

Excel

Word

SharePoint

Coursedog

Facebook

Job description

Middlesex Community College is seeking a part-time Program Assistant for the Adult Learning Center at the Bedford Campus. You will provide administrative office management, greet staff and students, manage budgets in Banner, prepare travel forms, and keep files organized for a grant-supported program.

The ideal candidate has an associate degree or equivalent, proficient MS Word/Excel skills, strong communication, and the ability to handle confidential information with discretion.