Program Assistant, Adult Education (Grant-Funded)

Houston Community College; Houston (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

Houston Community College offers a grant-funded Program Assistant role in the Adult Education program at Southwest College. You will support operations, serve as a point of contact, assist students and staff, and help with registrations and outreach.

The position requires a High School Diploma or equivalent and at least 2 years of secretarial experience; bilingual skills are preferred. Strong MS Office and data entry abilities are essential.

Qualifications

• High School Diploma or equivalent required.
• 2 years progressive secretarial experience required.
• Higher education experience preferred.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person.
• Maintain internal department documents and files; maintain confidentiality of verbal and written students and staff information records.
• Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information.
• Pre-register program and/or in-service participants, as well as assist with registration at in-services and large professional development events.
• Assist with student recruitment through attendance at community outreach events.
• Prepare and disseminate student registration/orientation publications as appropriate.
• Assist with student registration/orientation and/or professional development sessions including securing room reservations, materials preparation, on-line registration and other related activities.
• Compile data from a variety of sources and design, and produce reports as needed.
• Assist instructors with support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student’s assessment.
• Maintain various department records, inventory of supplies.
• Assist with end of semester class close-out.
• Perform other duties, tasks and assignments as required.

Skills

Secretarial experience

Bilingual preferred

Education

High School Diploma or equivalent

Tools

MS Office Programs

Information Management Systems

Valid Texas Driver License

Job description

Houston Community College offers a grant-funded Program Assistant role in the Adult Education program at Southwest College. You will support operations, serve as a point of contact, assist students and staff, and help with registrations and outreach.

The position requires a High School Diploma or equivalent and at least 2 years of secretarial experience; bilingual skills are preferred. Strong MS Office and data entry abilities are essential.