Program Assistant — Administrative & Ops Support (Utica, SD)

Transportation Security Careers; Utica North Township (SD); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Utica, SD is seeking Program Assistants to provide essential administrative and program support, ensuring smooth office operations and accurate data tracking. You will assist managers and teams with scheduling, correspondence, and records management, while helping to coordinate daily activities and meet deadlines.

The role emphasizes attention to detail, strong communication, and the ability to handle multiple assignments across various program areas.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills are required.
• Data entry, tracking, and basic analysis experience preferred.
• Microsoft Office or comparable software proficiency.
• Records and document management skills desirable.
• Calendar, meeting, and deadline coordination abilities.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Education

High school diploma or equivalent

No specific degree required

Tools

MS Office

Excel

Job description

Transportation Security Administration in Utica, SD is seeking Program Assistants to provide essential administrative and program support, ensuring smooth office operations and accurate data tracking. You will assist managers and teams with scheduling, correspondence, and records management, while helping to coordinate daily activities and meet deadlines.

The role emphasizes attention to detail, strong communication, and the ability to handle multiple assignments across various program areas.