Program Assistant: Admin & Events for Global Programs

AgileOne Group; Seattle (WA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The Gates Foundation is hosting an evergreen Program Assistant posting via AgileOne Group in Seattle, WA. This temporary role supports Program Officers and Directors by handling calendars, travel, and event logistics.

We seek candidates with 3+ years in administrative roles, strong communication skills, and proficiency in Outlook, Office apps, SharePoint, and Teams. Seattle-based or remote options may apply depending on team needs.

Qualifications

• Associate’s Degree or higher preferred.
• Minimum three years of experience in an administrative role supporting multiple people in a fast-paced office.
• Excellent verbal and written communication skills with diplomacy.
• Strong organizational skills and attention to detail.
• Ability to establish organizational systems to improve efficiency.
• Flexibility to adapt to changing priorities and collaborate across teams.
• Proficiency with Outlook, Microsoft Office, and OneNote; SharePoint and Teams preferred.
• Must be able to legally work in the United States without visa sponsorship.

Responsibilities

• Schedule a high volume of appointments and manage complex calendars for multiple people.
• Support travel arrangements and organize/submit expenses for several staff.
• Provide logistical support for events and convenings.
• Maintain quality communications with grantees and partners in the field.
• Act as liaison for team and internal partners; route requests as needed.
• Provide timely email and phone responsiveness.
• Maintain electronic records and organize tasks across staff.
• Engage in team learning and equity initiatives.

Skills

Verbal & written communication

Prioritization & time management

Administrative support

Collaborative teamwork

Adaptability & flexibility

Education

Associate’s Degree or higher

Tools

Outlook

Microsoft Office

OneNote

SharePoint

MS Teams

Job description

The Gates Foundation is hosting an evergreen Program Assistant posting via AgileOne Group in Seattle, WA. This temporary role supports Program Officers and Directors by handling calendars, travel, and event logistics.

We seek candidates with 3+ years in administrative roles, strong communication skills, and proficiency in Outlook, Office apps, SharePoint, and Teams. Seattle-based or remote options may apply depending on team needs.