Temp - Program Assistant - Gates Foundation - Evergreen

AgileOne Group; Seattle (WA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The Gates Foundation is hosting an evergreen Program Assistant posting via AgileOne Group in Seattle, WA. This temporary role supports Program Officers and Directors by handling calendars, travel, and event logistics.

We seek candidates with 3+ years in administrative roles, strong communication skills, and proficiency in Outlook, Office apps, SharePoint, and Teams. Seattle-based or remote options may apply depending on team needs.

Qualifications

• Associate’s Degree or higher preferred.
• Minimum three years of experience in an administrative role supporting multiple people in a fast-paced office.
• Excellent verbal and written communication skills with diplomacy.
• Strong organizational skills and attention to detail.
• Ability to establish organizational systems to improve efficiency.
• Flexibility to adapt to changing priorities and collaborate across teams.
• Proficiency with Outlook, Microsoft Office, and OneNote; SharePoint and Teams preferred.
• Must be able to legally work in the United States without visa sponsorship.

Responsibilities

• Schedule a high volume of appointments and manage complex calendars for multiple people.
• Support travel arrangements and organize/submit expenses for several staff.
• Provide logistical support for events and convenings.
• Maintain quality communications with grantees and partners in the field.
• Act as liaison for team and internal partners; route requests as needed.
• Provide timely email and phone responsiveness.
• Maintain electronic records and organize tasks across staff.
• Engage in team learning and equity initiatives.

Skills

Verbal & written communication

Prioritization & time management

Administrative support

Collaborative teamwork

Adaptability & flexibility

Education

Associate’s Degree or higher

Tools

Outlook

Microsoft Office

OneNote

SharePoint

MS Teams

Job description

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

*This is an evergreen posting. Candidates interested in being considered for future Program Assistant or Senior Program Assistant roles with Gates Foundation are encouraged to apply. Application materials will be reviewed and flagged for future openings, and potentially be contacted for initial pre-screening for consideration for future openings. We mainly place Program Assistants in Seattle, WA - at times Washington DC, and also are able to consider remote candidates depending on the team and position.

The Foundation

We are the largest nonprofitfighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve.

Your Role

The Program Assistant (PA) provides wide and varied administrative and organizational support for Program Officers (PO), Senior Program Officers (SPO), and Deputy Directors (DD) as well as team-level support as needed.

What You’ll Do

• Schedule a high volume of appointments and meetings and manage complex calendars for multiple people.

• Support travel as needed and organize and submit expenses for multiple people on a timely basis.

• Provide logistical support for events such as meetings and convenings which may include coordinating arrangements for participants, preparing and disseminating materials, providing on-site logistical support, etc.

• Responsible for high quality interactions, and clear and consistent communications with grantees and partners in the field.

• Act as liaison for team and internal partners, answering questions and routing requests as appropriate.

• Provide communications support and assistance to ensure timely responses to email and telephone inquiries.

• Maintain electronic records and a well-organized system for tracking, monitoring and prioritizing tasks and projects across multiple supported staff.

• Active engagement in learning opportunities, including participation in team skill building, collaboration and equity learning agenda.

Your Experience

• Associate’s Degree or higher preferred.

• Minimum three plus years of experience in an administrative role supporting multiple people in a complex and fast-paced office setting, interacting extensively with internal and external contacts.

• Excellent verbal and written communication skills using diplomacy and good judgment in all interactions, particularly with individuals representing diverse linguistic and cultural backgrounds at all levels inside and outside the organization.

• Demonstrated effectiveness setting priorities and meeting deadlines in a role requiring attention to detail in composing, typing, and proofing materials.

• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.

• Flexibility in meeting changing organizational and team needs accompanied by a willingness to work with shifting role priorities to prioritize collaboration and teamwork.

• Openness to feedback and an ability to adjust to diverse communication styles.

• Demonstrated proficiency with Outlook, Microsoft Office, and OneNote is required.

• Previous experience MS SharePoint and MS Teams preferred. Experience in learning and mastering new software applications.

• Must be able to legally work in the country where this position is located without visa sponsorship.

*Our Temporary Program Assistant roles generally have assignment lengths between 3 months and 12 months, although we are able to keep temporary workers on assignment with Gates Foundation for up to 24 months.

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION:

All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and "at will". There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.