Gates Foundation Executive Assistant

Vacancybridge; Seattle, Northern (WA, KY); Hybrid; USD 63,000 - 96,000; Full time

Benefits offered by this job

Paid time off

Paid family leave

Retirement contributions

Financial and wellness benefits

Family benefits

Healthcare premium coverage

Job summary

The Gates Foundation in Seattle is seeking an Executive Assistant to support the Foundation Strategy Office and the Africa & India Offices. This role blends high-level administrative duties with strategic coordination, aiding senior leadership including the CSO and President of the Africa & India Office.

You will manage complex calendars, coordinate travel, support events, and help drive cross-functional initiatives while maintaining confidentiality and using AI tools to improve efficiency.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Excellent judgment and decision-making skills.
• Ability to build trusted relationships with internal and external stakeholders.
• Experience tracking and prioritizing information and materials.
• Strong proficiency with Microsoft Office and digital collaboration tools.

Responsibilities

• Manage a complex executive calendar and align with organizational priorities.
• Coordinate executive travel, meetings, and leadership events.
• Oversee events and retreats, and prepare leadership briefings.
• Track deliverables and facilitate communication with stakeholders.
• Support knowledge management and governance-related activities.
• Utilize AI tools to improve administrative efficiency and accuracy.

Skills

Executive support

Discretion & judgment

Calendar management

Tools

Microsoft Office Suite

Copilot

ChatGPT

Job description

Gates Foundation Executive Assistant Jobs 2026

Gates Foundation Executive Assistant Jobs 2026 |Opportunity Supporting Global Strategy, Africa & India Offices.

Gates Foundation Executive Assistant Jobs 2026 |Opportunity Supporting Global Strategy, Africa & India. The Bill & Melinda Gates Foundation is hiring an Executive Assistant, Foundation Strategy Office and Africa & India Offices in Seattle, Washington, offering an opportunity for an experienced administrative professional to support senior leadership at one of the world’s largest philanthropic organizations.

The full-time position, Job Requisition ID B021692, is based in Seattle and combines high-level executive support with strategic coordination across the Foundation Strategy Office and the newly established Africa & India division.

The successful candidate will provide executive-level administrative support to Ankur Vora, Chief Strategy Officer and President of the Africa & India Office, while helping coordinate activities across two important areas of the Gates Foundation’s work. The role requires strong organizational skills, discretion, communication abilities, judgment and experience supporting senior executives.

Gates Foundation Executive Assistant Job at a Glance

• Organization: Gates Foundation
• Position: Executive Assistant, Foundation Strategy Office and Africa & India Offices
• Location: Seattle, Washington, USA
• Job Type: Full-time
• Job Requisition ID: B021692
• Salary: $46.92–$70.38 per hour
• Work Authorization: Unrestricted authorization required
• Visa Sponsorship: Not provided
• Application: Online

The position requires candidates to already have unrestricted work authorization in the country where the job is located. The Foundation states that it does not provide immigration-related sponsorship for this role.

About the Gates Foundation

The Gates Foundation is a global nonprofit organization focused on addressing poverty, disease and inequality. Its mission is based on the belief that everyone should have the opportunity to live healthy and productive lives.

The organization describes its workforce as a diverse global community and provides employees with a comprehensive benefits package that includes healthcare coverage, paid time off, paid family leave, retirement contributions and other employee benefits.

For professionals interested in international development, philanthropy, public health, global policy and social impact, working at the Foundation can provide exposure to major global initiatives and partnerships.

About the Foundation Strategy Office

The Foundation Strategy Office (FSO) supports the development and evolution of the Foundation’s programme-level strategies.

Its responsibilities include supporting senior executives with:

• Strategy performance measurement
• Special initiatives
• Organizational impact

The office works closely with the CEO, CFO and Chief Strategy Officer and emphasizes collaboration, intellectual curiosity, constructive debate and professional development.

The Executive Assistant will therefore operate in a highly strategic environment rather than performing purely routine administrative duties.

Supporting the Africa & India Division

A distinctive feature of this position is its dual responsibility.

In addition to working within the Foundation Strategy Office, the Executive Assistant will support the Office of the President for the Africa & India Offices division.

The Africa & India Office works with regional and country leadership to bring regional priorities into enterprise-level decision-making, manage resources, identify opportunities for collaboration and accelerate the Foundation’s impact across Africa and India.

The division was launched in January 2026, making this an opportunity to join a relatively new organizational structure and contribute to the development of its operating model and ways of working.

What Will the Executive Assistant Do?

The Executive Assistant will provide sophisticated administrative and operational support to senior leadership.

Key responsibilities include managing complex calendars, coordinating executive travel and meetings, overseeing events and retreats, tracking deliverables and facilitating communication with internal and external stakeholders.

The position also involves using technology, automation, artificial intelligence and digital tools to improve administrative efficiency and accuracy.

Calendar Management

The successful candidate will:

• Manage a complex executive calendar.
• Align the executive’s schedule with organizational priorities.
• Track preparation materials and outstanding actions.
• Help senior leaders manage time and competing priorities.
• Exercise confidentiality and sound judgment when representing the executive’s interests.

This requires someone who can constantly reassess priorities and make informed decisions in a fast-moving environment.

Team Coordination and Events

The Executive Assistant will also act as a key liaison between senior leaders and the wider division.

Responsibilities include:

• Coordinating with the broader assistant team.
• Supporting onboarding for new assistants.
• Promoting team culture.
• Planning leadership retreats.
• Supporting internal and external events.
• Coordinating country visits and onsite meetings.
• Preparing leadership briefings and materials.

The successful candidate may therefore have significant interaction with senior executives, colleagues, partners and other stakeholders.

Travel, Visa and Passport Support

Travel management is another major part of the role.

The Executive Assistant will oversee executive travel logistics, including visas, security arrangements, complex itineraries, meetings and venues.

Responsibilities include preparing detailed travel materials, coordinating with trip planners and providing onsite support when required.

Strong attention to detail is particularly important because executive travel often involves multiple destinations, stakeholders and changing schedules.

Communication Responsibilities

The successful candidate will serve as a trusted and professional representative of the executive’s office.

This includes handling sensitive information, responding to requests, communicating with stakeholders and ensuring leaders receive accurate information at the right time.

The Foundation expects the Executive Assistant to demonstrate excellent judgment, discretion and professionalism in both written and face-to-face communication .

Business Operations

The position also contributes to broader business operations.

The Executive Assistant will help track the division’s rhythm of business, support knowledge management and coordinate governance-related activities.

The role includes helping prepare the executive for board, chair and CEO engagements and coordinating preparatory meetings with relevant Foundation teams.

This makes the position suitable for candidates who want to combine executive administration with strategic business operations.

Who Can Apply?

The Foundation is seeking candidates with experience supporting senior management or executives.

The advertised requirements include:

• Experience in an administrative position supporting senior executives.
• Excellent judgment and decision-making skills.
• Ability to build trusted relationships.
• Experience tracking and prioritizing information and materials.
• Strong knowledge of Microsoft Office, particularly Outlook.
• Familiarity with AI tools such as Copilot and ChatGPT is strongly preferred.

Candidates should also be proactive, self-motivated, highly responsive and comfortable switching between responsibilities supporting two teams.

Salary and Benefits

The advertised salary range for the role in Seattle is:

$46.92–$70.38 per hour

The Foundation states that new hires are typically placed between the minimum and midpoint of the range, with final placement determined by job-related skills, experience and expertise.

Employees may also receive benefits including:

• Paid time off
• Paid family leave
• Retirement contributions
• Financial and wellness benefits
• Family benefits

The Foundation describes its benefits package as including full healthcare premium coverage and retirement contributions.

This is a Seattle-based position, and applicants must have unrestricted authorization to work in the United States.

The Foundation explicitly states that it does not provide immigration sponsorship for this position, including sponsorship or immigration-related support for categories such as H-1B, O-1, L-1, E, OPT, STEM-OPT, CPT, TN and J-1.

Applicants should therefore confirm that they meet this requirement before applying.