Program Assistant

Shamesjcc; Village of Tarrytown (NY); On-site; USD 18,000 - 22,000; Part time

Job summary

Shames JCC in the Village of Tarrytown is seeking an organized individual to support the Directors of Youth/Arts and Adult Programs. This role includes day-to-day administrative work, participant communication, and coordination tasks.

The ideal candidate is detail-oriented, tech-comfortable, and proactive, capable of managing schedules and assisting with marketing. This part-time position requires 16 hours a week, offering a salary of $20,000 per year.

Qualifications

• Organized and takes initiative in administrative tasks.
• Responsive to participant inquiries and follow-ups.
• Ability to support marketing communications and arts correspondence.

Responsibilities

• Book and coordinate space for programs.
• Enter new programs and maintain schedules.
• Communicate with participants about program details.
• Manage registrations and respond to suggestions.

Skills

Detail-oriented

Customer service skills

Proactive

Tech-comfortable

Tools

Google Workspace

Outlook

Daxko

Eventbrite

Canva

Job description

Support the Directors of Youth/Arts and Adult Programs with day-to-day administrative and participant-facing work. This role is a good fit for someone who is organized, tech-comfortable, and takes initiative.

Responsibilities

• Book and coordinate space for programs
• Enter new programs into our system and submit web update forms
• Maintain and update program schedules and internal program documents
• Manage rosters, waitlists, and registration changes
• Communicate with participants regarding program details, reminders, and follow-ups
• Answer participant questions about programs in a timely, helpful manner
• Support flyer creation and marketing communications
• Manage art submissions and correspondence with artists
• Research new program ideas and respond to incoming suggestions

Qualifications

• Detail-oriented, responsive, and proactive
• Strong customer service skills and follow-through
• Comfortable with Google Workspace, Outlook, Daxko, Eventbrite, and Canva
• Able to keep supervisors informed and flag issues early

About the workplace

• The Shames JCC on the Hudson is a non-sectarian community center providing meaningful experiences for individuals and families throughout their lives. We are a welcoming, inclusive gathering place that enriches the greater community through social, recreational, educational, social action, supportive service, wellness, and cultural programs and resources guided by Jewish values.
• All staff support a positive environment for members, visitors, and colleagues and are responsible for providing outstanding customer service, facilitating a warm, friendly, responsive community experience throughout the entire JCC. The Shames JCC is open 7 days a week.

Hours and Salary

16 hours a week in person (two days/week), $20,000 per year.

How to Apply

Submit your resume and a brief cover letter detailing your relevant experience and why you are interested in this position to [e-mail]