Program Assistant

State-of-South-Carolina; South Carolina; On-site; USD 32,000 - 42,000; Full time

Job summary

Wil Lou Gray Opportunity School seeks a dependable Program Assistant to support daily operations and help create a structured, positive environment for students. The role involves administrative and programmatic tasks, coordinating activities, and liaising with staff, families, and community partners.

The ideal candidate communicates clearly, stays organized, respects confidentiality, and is committed to helping students achieve their educational and personal goals in a welcoming,

Qualifications

• High school diploma or equivalent required; further education in education or human services preferred.
• Strong organizational and time-management skills are essential.
• Excellent written and verbal communication abilities are required.
• Ability to work effectively with diverse students and staff.
• Proficiency with standard office technology and Microsoft Office requested.

Responsibilities

• Assist with planning, coordination, and implementation of school and student programs.
• Provide administrative support: scheduling, correspondence, recordkeeping, data entry, and reports.
• Maintain accurate and confidential student and program records.
• Assist staff with student activities, events, workshops, orientations, and program initiatives.
• Communicate professionally with students, families, staff, and community partners.
• Help monitor program activities and ensure schedules and procedures are followed.
• Provide day-to-day support to students and staff as needed.
• Assist with tracking student participation and progress.
• Support special projects and duties assigned by leadership.
• Promote a safe, respectful, inclusive environment for students.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Data entry

Job description

Wil Lou Gray Opportunity School is seeking a dependable, organized, and student-focused Program Assistant to support the daily operations of our programs and help create a structured, positive environment for students.

The Program Assistant will work closely with school staff, students, families, and community partners to provide administrative and programmatic support. This position requires strong communication skills, attention to detail, flexibility, and a genuine interest in helping young people achieve their educational, personal, and career goals.

Key Responsibilities

• Assist with the planning, coordination, and implementation of school and student programs.
• Provide administrative support, including scheduling, correspondence, recordkeeping, data entry, and preparation of reports and documents.
• Maintain accurate and confidential student and program records.
• Assist staff with student activities, events, workshops, orientations, and other program initiatives.
• Communicate professionally with students, families, staff, and community partners.
• Help monitor program activities and ensure that schedules, procedures, and requirements are followed.
• Provide day-to-day support to students and staff as needed.
• Assist with tracking student participation, progress, and other program information.
• Support special projects and other duties assigned by program or school leadership.
• Promote a safe, respectful, inclusive, and supportive environment for students.

Required:

• High school diploma or equivalent; additional education or training in education, human services, business administration, or a related field is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work effectively with adolescents and young adults from diverse backgrounds.
• Proficiency with standard office technology and Microsoft Office or comparable software.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while also functioning effectively as part of a team.

Preferred:

• Experience working in a school, youth-development, nonprofit, workforce-development, or human-services setting.
• Experience providing administrative or program support.
• Familiarity with student support services, career readiness, or educational programs.

Ideal Candidate

The ideal candidate is dependable, approachable, organized, and committed to helping students succeed. The successful applicant will be comfortable balancing administrative responsibilities with direct interaction with students and will demonstrate professionalism, patience, initiative, and a strong service orientation.

Work Environment

This position operates in a school and student-services environment and may require participation in school activities, events, and programs outside of routine administrative duties.