Program Assistant

Comunilife Inc; New York (NY); On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

Paid time off

Benefits package

Job summary

Comunilife is seeking a Senior Administrative Assistant to provide high‑level administrative and program support to the Vice President of Programs. The role requires scheduling, drafting correspondence, data handling, and coordinating with multiple departments to support QI initiatives.

Ideal candidates will have a 4 year degree and at least 3 years of admin experience in social services or related fields, with strong organizational and computer skills.

Qualifications

• Bachelor’s Degree in administration preferred.
• At least 3 years of experience performing administrative work for senior staff.
• Experience in social services or related environment preferred.

Responsibilities

• Provide administrative support for SVP for Programs including scheduling, drafting written correspondence, preparing spreadsheets, maintaining files and other general office duties
• Refine internal reporting systems to compile data on all program activities for SVP
• Gather report and distribute information as needed and/or requested
• Work with facilities management, human resources and finance to address program needs; provide additional support and troubleshooting when needed
• Receive, respond to, and/or direct clients complaints and/or concerns
• Work with QI staff, program managers and senior team to compile reports and edit documents for clarity and quality
• Assist with the submission of proposals
• Be a superuser in key databases and systems like Awards, CARES, Salesforce, Excel and others as needed
• Establish and maintain tracking and monitoring system for program licenses, due dates for grant, progress reports and re-submissions
• Support compliance activities as directed
• Performs special projects as needed
• Performs other duties as assigned

Skills

Administrative support

Communication

Organization

Education

Bachelor’s Degree in administration

Tools

Salesforce

Excel

CARES

Awards

Job description

Job Details Job Location: Bronx, NY 10451 Position Type: Full Time Education Level: 4 Year Degree Salary Range: $53,040.08 - $58,000.00 Salary Travel Percentage: None Job Shift: Day Job Category: Admin - Clerical Comunilife is looking for a Senior Administrative Assistant to provide high-level administrative and program support to the Vice President of Programs.

This position is eligible for Comunilife's generous paid time off and benefits package.

Essential Duties:

• Provide administrative support for SVP for Programs including scheduling, drafting written correspondence, preparing spreadsheets, maintaining files and other general office duties
• Refine internal reporting systems to compile data on all program activities for SVP
• Gather report and distribute information as needed and/or requested
• Work with facilities management, human resources and finance to address program needs; provide additional support and troubleshooting when needed
• Receive, respond to, and/or direct clients complaints and/or concerns
• Work in collaboration with QI staff, program managers, senior team to compile reports, and edit documents and reports for clarity and quality, find additional information, and complete other tasks to support QI initiatives
• Assist with the submission of proposals
• Be sufficiently knowledgeable, technologically savvy, organized and trustworthy to function as a “superuser” in key databases and systems like Awards, CARES, Salesforce, Excel, and others as needed
• Establish and maintain tracking and monitoring system for program licenses, due dates for grant, progress reports and re-submissions
• Support compliance activities as directed
• Performs special projects as needed
• Performs other duties as assigned

Qualifications Education and Experience Requirement(s):

• Bachelor’s Degree in administration preferred.
• At least 3 years of experience performing administrative work for senior, preferably in a social services or related environment

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.