Program Administrator, SOM Senior T2

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 214,000 - 237,000; Full time

Benefits offered by this job

Retirement program

Paid leave package

Health insurance

Tuition remission for employees and s/

Flexible work schedules

Job summary

University of Maryland, Baltimore (UMB) seeks a Program Administrator for the Institute of Human Virology's Division of Clinical Research to provide strategic direction and oversee administrative, financial, and operational functions supporting the division's mission. The role includes budgeting, grants/contracts management, space and facilities coordination, and leadership of administrative staff.

A Bachelor’s degree is required; a Master’s degree is preferred, with eight years of related

Qualifications

• Bachelor’s degree in program administration, public administration, finance, marketing, accounting, human resources, or related field.
• Master’s degree preferred.
• Eight (8) years of experience in administrative and financial operations.
• Five (5) years of direct supervisory or management experience.
• Annual financial disclosure required by Maryland State Law.

Responsibilities

• Provides senior level program administration to a program or organized research center. Achieve objectives of a program/center with campus impact through subordinate staff in all program functions (financial, research, administration, outreach).
• Works with department chairs on strategic plans and business development for the program/center; ensures compliance with laws and university policies.
• Drives strategic planning to achieve long-term University goals; prepares budget; negotiates grants/contracts; approves expenditures.
• Designs and implements program policies; measures results against standards; makes adjustments.
• Oversees facility space, communications, furniture design, and planning of renovations; liaises with Facilities Management.
• Oversee all financial objectives for the program/center; directs proposals and awards; collaborates to ensure high-quality service.
• Oversee hiring and staff development; performance accountability.

Skills

Program administration

Financial oversight

Grants & contracts

Budgeting

Leadership

Collaboration

Operations management

Education

Bachelor's degree

Master's degree preferred

Job description

We are seeking to hire a Program Administrator for the Institute of Human Virology (IHV) Division of Clinical Research to support institute and division leadership and to provide strategic leadership and direction for complex, high-impact programs, and initiatives within the division and IHV. This position will be inclusive of management, financial oversight, support for contracting and operations, and drive operational excellence, foster collaboration across stakeholders, and ensure programs are effectively managed to support the organization’s mission and strategic objectives.

Benefits: Exempt Regular

• Retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire.
• Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance.
• Professional learning and development programs.
• Tuition remission for employees and their dependents at any University System of Maryland school.
• Flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Essential Functions

• Provides senior level program administration to a program or organized research center. Achieve objectives of a program/center with campus impact through the coordinated achievements of subordinate staff in all program functions, such as financial, research, research administration, administrative, and outreach. Supervises administrative staff; develops and implements the budget; manages and administers grants and contracts; oversees space and materials needed for teaching, translational clinical care, clinical research, and projects.
• Works closely with the department chairs in creating strategic plans and business development strategy for the program/center. Ensures compliance with all applicable laws and university policies. Manages and plans operations including space, marketing, publications, and business office functions.
• Drive strategic planning for program or center to achieve long-term University goals. Responsible for achieving financial objectives for the program/center of responsibility. Prepares an annual budget; negotiates, coordinates, and administers grants and/or contracts; approves expenditures; analyzes variances; and initiates corrective actions.
• Design, maintain, and implement program or organized research center policies and/or services by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Resolve problems in matters of significance requiring identification and analysis of complex variables pertaining to program or organized research center or to the University.
• Oversee facility space allocation and layout, communication services, furniture, fixtures and equipment design, and planning of facility expansion and/or modification. Act as liaison with Facilities Management to ensure efficient and appropriate facility renovations and upgrades.
• Oversee all financial objectives and achievements for the program or organized research center.
• Provide directions to program/center by assuring that proposals and awards are compliant with federal, state, agency, and institutional policies. Direct and manage the authorization and transmittal of all proposals and negotiates the most complex agreements. Develop, enhance, and provide guidance to all contract and grant functions for program and staff members. Collaborate with upper-level management within program and throughout campus in order to ensure the deliverance of high-quality service.
• Delegate responsibility for all routine record keeping and reporting, purchasing, and inventory.
• Provide leadership to achieve goals and vision of the program or center and the day-to-day operations. Oversee hiring and retaining staff, career coaching, professional development and accountable for the performance of employees.
• Performs other duties as assigned.

Education:

Bachelor’s degree in program administration, public administration, finance, marketing, accounting, human resources, or other related field. Master's degree preferred.

Experience:

Eight (8) years of experience in administrative and financial operations.

Supervisory Experience:

Five (5) years of direct supervisory or management experience.

Other:

Annual financial disclosure required by Maryland State Law.

Hiring Range:

$213,520 - $237,245, Commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [e-mail] Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

• Reg or CII Exempt Staff
• Full Time/Part Time: Full-Time
• Shift: Day Job
• Financial Disclosure: Yes
• Organization: School of Medicine - Institute of Human Virology