Specialist, Program

University of Maryland; Baltimore (MD); On-site; USD 61,000 - 73,000; Full time

Job summary

The University of Maryland, Baltimore is seeking a Program Specialist to provide comprehensive administrative and operational support for the Department of Anesthesiology and STAR. The role involves coordinating calendars, seminars, travel, purchasing, and maintaining department websites; supporting research and departmental initiatives.

The successful candidate will work independently across multiple stakeholders, handle confidential information, and support program budgets, meetings, and

Qualifications

• Two (2) years administrative or program coordination experience.
• Experience coordinating calendars, travel, purchasing, and seminars.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Assist in management of the specified program and project work plans.
• Coordinate seminars/lecture series, meetings, and events.
• Process requisitions, purchasing, and travel reimbursements.
• Maintain department websites and records; support research administration.
• Provide confidential administrative support and liaise with faculty, staff, students and leadership.
• Assist in budgeting, fund monitoring, and preparation of reports.

Skills

Administrative experience

Program coordination

Job description

Job Description - Specialist, Program (260000QP)

Job Description

Specialist, Program - ( 260000QP )

The Center for Shock, Trauma and Anesthesiology Research (STAR) and the Department of Anesthesiology are seeking a Program Specialist to provide comprehensive administrative and operational support for the Department's research, academic, and administrative missions. The Program Specialist is responsible for the day-to-day tactical administrative functions of STAR and the Department of Anesthesiology/Translational Research.

This position acts independently to resolve administrative issues, coordinate activities across multiple stakeholders, and serve as a liaison between faculty, staff, students, visitors, and senior leadership across the University. The incumbent will exercise a high degree of confidentiality, tact, and discretion while managing a variety of routine and non-routine administrative responsibilities.

Primary responsibilities include managing calendars and schedules, coordinating seminar and lecture series, processing requisitions and purchasing transactions, ordering laboratory and office supplies using the State P-Card, coordinating travel arrangements and reimbursements, maintaining departmental websites, and supporting other administrative and operational functions as needed. The position will also coordinate meetings and events, maintain records and departmental documentation, assist with office and research administration, and support departmental initiatives.

The successful candidate will possess strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities, work independently, and identify and resolve issues in a dynamic academic and research environment. Additional duties may be assigned to support the operational needs of the Department of Anesthesiology and STAR

Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources.

Applies intermediate level knowledge, concepts, principles, and skills. Decision making occurs within general guidelines and requires significant interpretation. Supervisor defines work guided by goals and objectives. Supervisor assists with unusual situations. Solutions require considerable analysis and evaluation of various alternatives. Independently anticipates needs and requirements to resolve non-routine matters.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

PRIMARY DUTIES

• Assist in the management of the specified program (project #).
• Contribute to assignments and projects that require significant evaluation, originality, and ingenuity.
• Provide solutions to issues and judgment outside of pre-established guidelines or processes.
• Develop and schedule program work plan in accordance with specifications and funding limitations in order to shape the program. Oversee daily operations; organize program activities; and set priorities.
• Monitor and facilitate use of program funds to support needed resources. Make recommendations to program lead in use of funds.
• Provide routine and non-routine technical advice, problem solving assistance, and answer questions. Interpret program goals and policies and provide administrative support to the program team.
• Assist in conceptualization, development, and preparation of written products such as training materials, website content, final progress reports, and promotional materials.
• Recommend resources for the improvement of the University, school, and program.
• Prepare and analyze program financial statements, expenditures, and budgets for management or outside agencies.
• Assist in the development and implementation of recruiting plan for program participants, members, and volunteers. Develop and facilitate workshops, meetings or conferences, coordinate logistics, scheduling, and participant communications.
• Assist in evaluating program effectiveness to develop improved methods; devise evaluation methodology and implements; analyze results and recommend and/or take appropriate action. Has the authority to formulate, affect, interpret, or implement policies or procedures to ensure effective operation of the program.
• Using state of the art technology, use sophisticated searching techniques to conduct in depth research of literature reviews, online searches, and other research tasks to address client/community’s complex and unique information requests. Develop and maintain internet web site files and/or listings.
• Interact and maintain liaison with students, faculty, staff and outside/community agencies in facilitating program objectives. Serve as a primary contact and thinks critically about all aspects of the program to resolve questions and make decisions related to the program.
• Prepare or assist in preparation of funding grant proposal and/or funding continuation from outside sponsors for program.
• Perform other administrative duties having a significant impact on the overall goals of program.

Qualifications

MINIMUM QUALIFICATIONS

Experience: Two (2) years administrative or program coordination experience.

Supervisory Experience: N/A

Certification Licensure: N/A

Other: Related experience to program may be substituted for education.

Preferred Qualifications

• Ability to prepare financial statements and budgets.

KNOWLEDGE, SKILLS, ABILITIES

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE:$61,000 - $73,000, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [e-mail] .

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [e-mail] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. For more information, follow this link UMB Notice of Non-Discrimination .

Job

Reg or CII Exempt Staff - E1431D

Employee Class : Exempt Regular

Full Time/Part Time : Full-Time

Shift

Day Job

Organization

School of Medicine - Centers/Programs/ORCs

Job Posting

Aug 5, 2026

Unposting Date

Aug 27, 2026, 3:59:00 AM

Human Resource Services

410-706-7171

The University of Maryland, Baltimore is an Equal Opportunity/Affirmative Action Employer.

Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.