PROGRAM ADMINISTRATOR II

University of Alabama at Birmingham; University (FL); Hybrid; USD 25,278 - 33,062; Full time

Job summary

The University of Alabama at Birmingham is seeking a Program Administrator II to provide logistical support for a University-wide program. This role includes managing student progress, overseeing dissertation processes, and providing administrative support to the Office of Graduate Biomedical Sciences.

The ideal candidate holds a Bachelor's degree and has experience in administrative tasks within a university setting. The position offers opportunities for remote/hybrid work.

Qualifications

• Bachelor's degree in a related field and one (1) year of related experience required.
• Experience in administrative support within a university setting.
• Ability to maintain accurate records and communicate effectively.

Responsibilities

• Administer logistical support for a University-wide program.
• Manage student progress, documenting rotations, committee meetings, and defense dates.
• Oversee the dissertation and defense process for graduating students.

Skills

Administrative support

Communication skills

Record keeping

Budget management

Education

Bachelor's degree in a related field

Job description

PROGRAM ADMINISTRATOR II (T237077)

Administers the logistical support for a University-wide program, which is often of a large and/or complex nature. May participate in developing program plans, objectives and directives. May supervise support staff. Acts as a communication liaison with outside resources. Plans and carries out special projects related to the success of the program. Responsible for adherence to program budget. May provide education and training to UAB community.

Duties and Responsibilities

• Manage student progress by documenting rotations, committee formation, committee meetings, defense dates.
• Maintain accurate records of student progress or issues of concern; provide weekly updates to Program Manager and Associate Dean.
• Oversee the dissertation and defense process for graduating students; ensure required forms have been submitted properly; advertise student defense dates; follow up with students to confirm dissertation has been submitted by the Graduate School deadline.
• Finance support to include entering, vendor payments, and purchase order requisitions.
• Provide support for and serve as GBS Program liaison to the Graduate Biomedical Student Outreach group.
• Facilitate monthly meetings for the 8 thematic programs in GBS; ensure student groups and themes adhere to program budget.
• General administrative support for the Office of Graduate Biomedical Sciences to include creating confidential correspondence to students/faculty, maintaining student electronic files, ordering supplies, scheduling conference rooms, and posting event and dissertation flyers on campus.
• Participate in various program events such as recruitment weekends, orientation, and annual research symposium.
• Participate in various Graduate School events as needed.

Salary Range

$18.35 - $24.00

Qualifications

Bachelor's degree in a related field and one (1) year of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

EEO Statement

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Employee Status

Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Remote/Hybrid Eligible