PROGRAM ADMINISTRATOR I

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 21,000 - 34,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) seeks a Program Administrator I to provide broad administrative and operational support to the O'Neal Community Outreach and Engagement (OCOE) and its three program areas. This role coordinates with internal and external partners and ensures smooth office functions.

Responsibilities include preparing communications, budgeting support, vendor setup, time-sheet collection from remote staff, processing payments, and event coordination.

Qualifications

• High School diploma or GED and three (3) years of related experience required.

Responsibilities

• Provides broad administrative and strategic support for a university wide program, ensuring effective operations, strong coordination, and alignment with institutional goals.
• Prepares and develops communications for the OCOE team, including agendas, minutes, letters, and flyers.
• Assists with monitoring program budgets.
• Maintains inventory of supplies and equipment.
• Collects and saves time sheets from remote staff.
• Processes payments through UAB financial systems, including Greenphire/Clincard payments.
• Sets up new vendor accounts.
• Utilizes and reconciles P-Card and processes a variety of financial transactions within UAB, including ORACLE, BuyUAB, contracts, and UAB travel logistics.
• Acts as initial responder to public requests, schedules meetings, processes mailings to remote staff and others, provides administrative support to the Community Advisory Board (CAB), and provides assistance with the coordination of special events
• Performs other duties as assigned.

Skills

Team oriented

Communication

Follow-through

Multi-tasking

Meeting coordination

Written and verbal skills

Detail oriented

Oracle/financial systems

MS Office/Zoom

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

Oracle

UAB financial systems

Excel

Outlook

PowerPoint

Zoom

Job description

Job Description - PROGRAM ADMINISTRATOR I (T240187)

PROGRAM ADMINISTRATOR I - ( T240187 )

Description

The University of Alabama at Birmingham (UAB), O'Neal Comprehensive Cancer Center, is seeking a Program Administrator I.

The Program Administrator I will provide overall operational and administrative support to the O'Neal Community Outreach and Engagement (OCOE) and the entire OCOE team, which includes three program areas (Community Outreach Education, Community Health Access, and Evaluation/Research Support). This position will ensure that the overall office functions efficiently and smoothly. The Program Administrator I will work with internal and external stakeholders, support the central office team, and 22 part-time, remote staff members.

The O’Neal Comprehensive Cancer Center is one of 51 NCI-designated “comprehensive” cancer centers in the United States and is the only one in Alabama and in the Deep South region. A “comprehensive” designation also means UAB Medicine patients have access to leading-edge treatments or clinical trials that they may not otherwise have at local community hospitals or smaller cancer centers. For many, an NCI designation can hold the key to survival.

On campus and around Birmingham, the O’Neal Cancer Center is a significant part of our economic powerhouse. The O’Neal Cancer Center powers more than 400 scientists and physician-scientists, cares for 20,000 patients annually, and is home to more than 160 employees, plus all the physicians and clinical staff engaged in cancer patient care.

General Responsibilities

Provides broad administrative and strategic support for a university wide program, ensuring effective operations, strong coordination, and alignment with institutional goals. May oversee program activities, supports planning and decision making, facilitates communication with internal and external partners, and contributes to initiatives that enhance program visibility, sustainability, and overall success.

Key Duties & Responsibilities

• Prepares and develops communications for the OCOE team, including but not limited to agendas, minutes, letters, and flyers.
• Assists with monitoring program budgets.
• Maintains inventory of supplies and equipment.
• Collects and saves time sheets from remote staff.
• Processes payments through UAB financial systems, including Greenphire/Clincard payments.
• Sets up new vendor accounts.
• Utilizes and reconciles P-Card and processes a variety of financial transactions within UAB, including ORACLE, BuyUAB, contracts, and UAB travel logistics.
• Acts as initial responder to public requests, schedules meetings, processes mailings to remote staff and others, provides administrative support to the Community Advisory Board (CAB), and provides assistance with the coordination of special events
• Performs other duties as assigned.

Hourly Range: $15.00 - $24.40

Qualifications

• High School diploma or GED and three (3) years of related experience required.

Preferences

• Prefer a bachelor's degree, any field.
• Able to work in a team environment.
• Proactively communicate project and processing status to the team.
• A high level of follow-through is needed.
• Able to manage a large number of requests (travel, reimbursements, supply orders, etc.).
• Meeting coordination.
• Able to work in a fast-paced environment with staff, faculty, clinicians, volunteers, and community partners.
• Excellent written and verbal skills.
• Extremely detail-oriented and strong organizational skills.
• Experience with Oracle, other UAB financial systems, Microsoft Office software (i.e., Excel, Outlook, PowerPoint, etc.), and setting up Zoom meetings/calls.
  

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Hybrid Eligible