PROGRAM COORDINATOR II

UAB; Town of Florida (NY); Hybrid; USD 25,000 - 41,000; Full time

Job summary

University of Alabama at Birmingham is seeking a Program Coordinator II to provide administrative, personnel, and logistical support for a defined department program. The role involves coordinating activities, interfacing with volunteers and external resources, and assisting with grant/contract tasks.

Ideal candidates will have a bachelor’s degree with at least one year of related experience and strong communication, planning, and data management skills.

Qualifications

• Bachelor’s degree in related field and one (1) year of related experience required.
• Or an equivalent combination of relevant education and/or experience.

Responsibilities

• Coordinates administrative, personnel, and logistical support for a defined department program(s).
• May be responsible for adherence to program budget and/or other fiscal duties.
• Interfaces with outside resources such as volunteers, alumni, patients, other professionals or continuing education students.
• Performs other duties as assigned.

Skills

Communication

Networking

Event planning

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

Job description

PROGRAM COORDINATOR II – (T239760)

Description

PROGRAM COORDINATOR II

University of Alabama at Birmingham

The Department of Surgery, Office of Chair has an open Program Coordinator II position.

Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature.

General Responsibilities

• Carries out established program objectives and directives.
• Follows established guidelines or protocols.
• Determines the best approach to accomplish assignments.
• May participate in program planning and in setting program objectives.
• May supervise support staff.
• May act as a communication liaison and special events planner.
• Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.
• May be responsible for adherence to program budget and/or other fiscal duties.
• May assist with grant and contract preparation and submission.
• May handle data management.

Key Duties & Responsibilities

• Coordinates administrative, personnel, and logistical support, for a defined department program (s), often of a large and/or complex nature.
• May be responsible for adherence to program budget and/or other fiscal duties.
• Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.
• Performs other duties as assigned.

Knowledge/Skills/Abilities

• Ability to communicate effectively
• Networking/relationship building
• Event planning skills
• Ability to manage multiple priorities

Additional Responsibilities

• Responsible for all department social activities and event planning, which includes interacting with external vendors to identify, arrange, and schedule the department activities and meetings.
• Meeting with vendors to identify needs for planned activities and events.
• Working within the division and department to coordinate and confirm set-ups and take-down following department activities.
• In addition to department social activities, the position will also be responsible for assisting with onboarding International Visiting Scholars for the department.
• This includes working with Human Resources and International Office to ensure all required information is available in advance of scholar reporting for work.
• The position will assist the department recruiters with onboarding the visiting scholars after they are identified and ready to report for work.

Preferred

• Proficient in Microsoft Office (i.e. Excel, Word)
• Good data management skills (i.e. dataset creation and data extraction) along with excellent communication, writing, and organizational skills

Hourly Range: $18.35-$29.80

Qualifications

Education

• Bachelor’s degree in a related field and one (1) year of related experience required.
• Or an equivalent combination of relevant education and/or experience.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

311850000 Surgery Chair Office

Employee Status

Regular
Shift: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager): Remote/Hybrid Eligible