Program Administrator: Home Care & Coordination

Circle of Life Home Care and Soaring Eagles Home Care; Montevideo (MN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental

401K

Mileage reimbursement

Flexible schedule

Vision insurance

Year-end bonus

Job summary

Circle of Life is seeking a Program Administrator to join our Montevideo Branch, coordinating programs such as PCA, Homemaking, and ICLS while supporting office operations with the Branch/Operations Manager.

The role emphasizes efficient service delivery, payroll processing, client qualification, and coordinating training, intake, and communications with staff to ensure high-quality care for clients in home settings.

Qualifications

• Proficient in the Microsoft Office Suite for daily operations.
• Strong time management skills with the ability to meet deadlines.
• Ability to train small groups effectively and keep them engaged.

Responsibilities

• Ensure the operational process of home health services is efficient and meets clients’ needs.
• Ensure payroll is processed timely and accurately.
• Determine if potential clients qualify for programs offered and secure necessary paperwork.
• Oversee the referral intake process for the office, including coordinating with outside partners to coordinate service, developing plans of care, conducting visits in the home, and ensuring quality service is provided to client.
• Resolve any concerns client or case manager may have with performance of services being provided.
• Assist in recruiting and placing paraprofessionals, including compatible staff with clients.
• Coordinate administrative and paraprofessional training for new and existing staff, and communicate with staff regarding performance.
• Market current services to potential clients, families, case workers, and others who could refer additional business to the organization.
• Seek new markets for expansion, including attending trade shows and industry meetings.
• Input employee and client data into electronic systems, ensuring information is entered timely and accurately.
• Maintain and oversee all employee records, ensuring all required documentation is on file and complete.

Skills

Time management

Staff training

Tools

MS Office

Job description

Circle of Life is seeking a Program Administrator to join our Montevideo Branch, coordinating programs such as PCA, Homemaking, and ICLS while supporting office operations with the Branch/Operations Manager.

The role emphasizes efficient service delivery, payroll processing, client qualification, and coordinating training, intake, and communications with staff to ensure high-quality care for clients in home settings.