Program Administrator

Circle of Life Home Care and Soaring Eagles Home Care; Montevideo (MN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental

401K

Mileage reimbursement

Flexible schedule

Vision insurance

Year-end bonus

Job summary

Circle of Life is seeking a Program Administrator to join our Montevideo Branch, coordinating programs such as PCA, Homemaking, and ICLS while supporting office operations with the Branch/Operations Manager.

The role emphasizes efficient service delivery, payroll processing, client qualification, and coordinating training, intake, and communications with staff to ensure high-quality care for clients in home settings.

Qualifications

• Proficient in the Microsoft Office Suite for daily operations.
• Strong time management skills with the ability to meet deadlines.
• Ability to train small groups effectively and keep them engaged.

Responsibilities

• Ensure the operational process of home health services is efficient and meets clients’ needs.
• Ensure payroll is processed timely and accurately.
• Determine if potential clients qualify for programs offered and secure necessary paperwork.
• Oversee the referral intake process for the office, including coordinating with outside partners to coordinate service, developing plans of care, conducting visits in the home, and ensuring quality service is provided to client.
• Resolve any concerns client or case manager may have with performance of services being provided.
• Assist in recruiting and placing paraprofessionals, including compatible staff with clients.
• Coordinate administrative and paraprofessional training for new and existing staff, and communicate with staff regarding performance.
• Market current services to potential clients, families, case workers, and others who could refer additional business to the organization.
• Seek new markets for expansion, including attending trade shows and industry meetings.
• Input employee and client data into electronic systems, ensuring information is entered timely and accurately.
• Maintain and oversee all employee records, ensuring all required documentation is on file and complete.

Skills

Time management

Staff training

Tools

MS Office

Job description

Circle of Life is growing and we’re looking for a Program Administratorto join our Montevideo Branch. Circle of Life is a leading home care agency serving 6 states. We provide services for seniors, children, and people with disabilities, and our mission is “honor those we serve.” We take pride in the responsibility we have caring for our clients so that they can stay independent in their own homes and communities because we believe that home is the safest place to be.

The Program Administrator is responsible for managing and administering assigned programs, including PCA, Homemaking, and/or ICLS. The Program Administrator will work with the Branch/Operations Manager to support general office operations.

Good For Employees

Circle of Life’s focus is creating a workplace where respect, appreciation and teamwork are the shared experiences of our team. We do good for our employees by collaborating on scheduling, a focus on wellbeing, a client-first directive, respecting and valuing every team member while having fun along with top industry compensation and benefits.

Good Deeds

We also do good in our work. Our team of office and field staff care about each other and the clients we serve. We help one another. We care for and provide for a wide range of patients with a focus on honoring those we serve.

Position Duties Include

• Ensure the operational process of home health services is efficient and meets clients’ needs
• Ensure payroll is processed timely and accurately
• Determine if potential clients qualify for programs offered and secure necessary paperwork
• Oversee the referral intake process for the office, including coordinating with outside partners to coordinate service, developing plans of care, conducting visits in the home, and ensuring quality service is provided to client
• Resolve any concerns client or case manager may have with performance of services being provided
• Assist in recruiting and placing paraprofessionals, including compatible staff with clients
• Coordinate administrative and paraprofessional training for new and existing staff, and communicate with staff regarding performance
• Market current services to potential clients, families, case workers, and others who could refer additional business to the organization
• Seek new markets for expansion, including attending trade shows and industry meetings
• Input employee and client data into electronic systems, ensuring information is entered timely and accurately
• Maintain and oversee all employee records, ensuring all required documentation is on file and complete

Qualifications

Qualified applicants should be comfortable working in the Microsoft Office Suite. Applicants should have excellent time management skills, and the ability to prioritize multiple deadlines. This position also requires applicants to be comfortable training small groups of people while keeping them engaged.

How Good?

• Positively change the lives of individuals and families in our communities
• Provide access to care for those who have been traditionally overlooked by the health care system
• Support a talented team and be a part of a team that supports each other

Benefits Include

• Medical, Dental, 401K, Mileage, Flexible Schedules, Vision, Year-End Bonus