Program Administrator

Flex; Milpitas (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Flex is seeking a Program Administrator in Milpitas, California to support planning, coordination and execution of programs. You will manage administrative processes, track milestones and facilitate communication across cross-functional teams to ensure objectives are met efficiently.

The role requires a Bachelor’s degree and 5 years of experience in manufacturing or related industry, with strong organizational skills and attention to detail. Occasional travel to customer locations is expected.

Qualifications

• Bachelor’s degree or equivalent experience required plus 5 years of manufacturing or related industry experience.
• Advanced understanding of program management fundamentals and Flex policies.

Responsibilities

• Assist in planning, coordination and execution of programs; manage administrative processes and track milestones.
• Maintain program documentation and facilitate cross-functional communication.
• Prepare program reports and executive presentations for management and clients.
• Assist in metric development and tracking for the program.
• Travel occasionally to customer locations.

Skills

Project coordination

Cross-functional collaboration

Documentation

Communication

Education

Bachelor’s degree

Tools

Office software

Excel

PowerPoint

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

At Flex, we welcome people of all backgrounds. Our employees thrive here by living our values: we support each other as we strive to find a better way, we move fast with discipline and purpose, and we do the right thing always.

Through a respectful, inclusive and collaborative culture, a career at Flex offers the opportunity to make a difference, invest in your career growth and join our purpose to make great products that create value and improve people’s lives.

Job summary

Flex intends to spin off its Cloud and Power Infrastructure segment into a new, independent publicly traded company, which we’re calling SpinCo, until the name is unveiled. The spin is planned for Q1 2027. If the intended spin occurs, this role will support SpinCo, which will focus on critical digital infrastructure, delivering end-to-end power and thermal management solutions for AI data centers and other mission-critical applications.

To support our extraordinary teams who build great products and contribute to our growth, we are looking to add a Program Administrator located in Milpitas, California.

The Program Administrator will support the successful planning, coordination, and execution of programs by managing administrative processes, tracking project milestones, maintaining program documentation, and facilitating communication across cross-functional teams. This role plays a key part in ensuring program objectives are achieved efficiently, supporting operational effectiveness, and contributing to overall business success through strong organization, attention to detail, and proactive coordination.

What a typical day looks like

• Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program.
• Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems.
• Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments.
• Prepares program reports and executive presentations for management, client, or others.
• May assist in metric development and tracking for the program.
• Occasional travel to customer locations.
• Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities.
• Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact.

The experience we’re looking to add to our team

• Typically requires a Bachelor’s degree or equivalent experience in addition to 5 years of experience in a manufacturing or related Industry.
• Demonstrates advanced knowledge of functional concepts and a solid comprehension of Flex policies and procedures.
• Has awareness of the functional impact upon work processes and other functions.
• Use of the following tools may be required: Office Skills: telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems.
• Demonstrates advanced functional skills which may be used to conduct on-the-job training and/or guide other employees.

AC29

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).