Program Administrative Specialist

Pace Solano; Benicia (CA); On-site; USD 26,000 - 36,000; Part time

Job summary

Pace Solano is seeking a part-time Administrative Clerk to support program operations in California. You will manage databases, handle documents, and prepare invoices while maintaining attendance records and cash ledgers. A valid CA driver’s license is required.

The role involves daily data entry, filing, and coordinating with staff and external agencies, with training provided as needed.

Qualifications

• 3+ years of general office experience and ability to use standard office equipment and software.
• Must pass clerical testing including Excel spreadsheets with formulas, document composition, grammar and basic math.
• Must pass a pre-placement physical including drug screening, TB test and fingerprint clearance.
• Relational Database experience preferred, e.g., FileMaker Pro or MS Access.

Responsibilities

• Maintain computer databases and file systems for program attendees and staff.
• Type, file, and distribute agency documents, including payroll and intake packets.
• Maintain attendance records and prepare invoices for NBRC and Main Office.
• Answer phones and relay messages; assist with staff application packets.
• Maintain money ledgers and petty cash with approvals.
• Attend trainings and staff meetings; assist individuals during daily activities.

Skills

General office experience

Microsoft Office proficiency

Tools

MS Excel

FileMaker Pro / MS Access

Job description

Pace Solano is seeking a part-time Administrative Clerk to support program operations in California. You will manage databases, handle documents, and prepare invoices while maintaining attendance records and cash ledgers. A valid CA driver’s license is required.

The role involves daily data entry, filing, and coordinating with staff and external agencies, with training provided as needed.