Program & Administrative Coordinator

Foothill Family; Pomona (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Foothill Family in Pomona, CA is seeking a Program Assistant III to support administrative functions, run reports, and assist clinical staff. You will greet clients, answer phones, manage intake paperwork, and help with data entry and reporting while backing up the Office Manager.

Responsibilities include coordinating front desk operations, coordinating with vendors, and assisting with program materials and payments. This role requires strong organizational skills and bilingual Spanish abilities.

Qualifications

• High school diploma or GED; some college preferred.
• Expertise in business and administrative practices.
• Computer literate with word processing, spreadsheets and data entry.
• Bilingual in Spanish.

Responsibilities

• Compiles and runs reports, surveys, and other program documentation.
• Leads front desk team and provides back up for the Site Office Manager.
• Answers phones, greets clients and visitors, and provides reception support.
• Maintains inventory of supplies and processes payments/back deposits.
• Types memos and letters; completes mailings of program materials.
• Delivers services to minors and interacts with families with HIPAA compliance.

Skills

Administrative skills

Spanish bilingual

Data entry

Microsoft Office

Education

High school diploma / GED

Job description

Foothill Family in Pomona, CA is seeking a Program Assistant III to support administrative functions, run reports, and assist clinical staff. You will greet clients, answer phones, manage intake paperwork, and help with data entry and reporting while backing up the Office Manager.

Responsibilities include coordinating front desk operations, coordinating with vendors, and assisting with program materials and payments. This role requires strong organizational skills and bilingual Spanish abilities.