Program Administrative Assistant - Defense & Exec Support

Freedom Real Estate; Florida; On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

Medical, dental, vision

Job summary

Torch Technologies is seeking a highly organized Administrative Assistant (PM3) to support a fast-paced program environment at Eglin AFB, FL. You will coordinate meetings, manage documentation, and facilitate communication among stakeholders, including government personnel and partners.

The role requires strong written and verbal communication, attention to detail, and the ability to support senior leaders and project teams across multiple organizations.

Qualifications

• Requires U.S. citizenship and a Bachelor's degree with at least 3 years of applicable experience, or an additional 6 years in lieu of education.
• Experience providing administrative, executive support, project coordination, or program management support is preferred.
• Strong organizational skills with ability to manage multiple tasks and time-sensitive requirements.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Coordinate and schedule meetings with internal/external stakeholders, including customers, vendors, and government personnel.
• Prepare meeting agendas, minuting, and maintain action item trackers to ensure follow-through.
• Manage conference facilities, audiovisual requirements, and visitor coordination for events.
• Prepare, format, proofread, and track staffing packages and program documentation.
• Maintain organized records and documentation repositories to support operations.

Skills

Meeting coordination

Microsoft Office

Documentation management

Stakeholder communication

Calendar management

Education

Bachelor's degree

Tools

OMAHA

WAVE

Job description

Torch Technologies is seeking a highly organized Administrative Assistant (PM3) to support a fast-paced program environment at Eglin AFB, FL. You will coordinate meetings, manage documentation, and facilitate communication among stakeholders, including government personnel and partners.

The role requires strong written and verbal communication, attention to detail, and the ability to support senior leaders and project teams across multiple organizations.