Program Admin & Coordination Specialist (Onsite)

Torch Technologies; Eglin Air Force Base (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Education assistance

Paid time off

Holidays

Job summary

Torch Technologies, Inc. is seeking a highly organized Administrative Assistant (PM3) to support a complex program environment at Eglin AFB, FL. You will coordinate meetings, manage documentation, and ensure program activities stay on schedule.

The ideal candidate will demonstrate multi-tasking abilities, strong communication skills, and proficiency with Microsoft Office. U.S. Citizenship is required; onsite work Monday through Friday, 8 AM to 5 PM. Relocation assistance is not provided.

Qualifications

• U.S. Citizenship required or ability to obtain
• Bachelor's degree in a relevant discipline with at least 3 years of experience; 6 years may substitute the education requirement
• Experience providing administrative, executive support, project coordination, or program management support services
• Strong organizational skills and attention to detail

Responsibilities

• Coordinate and schedule meetings with internal/external stakeholders, including customers, vendors, partner organizations, and government personnel, managing all logistics for virtual and in-person events
• Prepare meeting agendas, record meeting minutes, document decisions, and track action items
• Manage conference facilities, resources, audiovisual requirements, visitor coordination, and access requirements
• Prepare, format, proofread, route, and track memorandums and staffing packages
• Coordinate document reviews, revisions, approvals, signatures, and routing actions
• Support development and coordination of program review materials and memorandums
• Assist with planning and execution of program reviews, design reviews, and working groups
• Maintain organized records and repositories; serve as central point of contact for administrative coordination

Skills

Strong organizational skills

Multi-tasking

Communication skills

Education

Bachelor's degree in relevant discipline

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Torch Technologies, Inc. is seeking a highly organized Administrative Assistant (PM3) to support a complex program environment at Eglin AFB, FL. You will coordinate meetings, manage documentation, and ensure program activities stay on schedule.

The ideal candidate will demonstrate multi-tasking abilities, strong communication skills, and proficiency with Microsoft Office. U.S. Citizenship is required; onsite work Monday through Friday, 8 AM to 5 PM. Relocation assistance is not provided.