Program & Administrative Assistant

Rhinelander Area Chamber of Commerce & Visitor Center; Rhinelander (WI); On-site; USD 25,000 - 28,000; Part time

Job summary

ArtStart Rhinelander is seeking a part-time Program & Administrative Assistant to support daily operations, facility events, and community outreach while maintaining donor records and financial processing. This role requires strong organizational and communication skills, comfort with donor management software, and willingness to work occasional evenings and weekends for events.

Reporting to the Communications Director, you will help with public communications, volunteer programs, and basic

Qualifications

• Experience with administrative and donor management tasks.
• Excellent written and verbal communication.
• Ability to work evenings and weekends for events.
• Familiarity with social media and basic web updates.

Responsibilities

• Maintain donor and contact databases and process donations.
• Coordinate public calendar, print distribution, and social media support.
• Manage event logistics and supply procurement.
• Coordinate volunteer schedules and recognition efforts.

Skills

Organizational skills

Communication skills

Team collaboration

Time management

Adaptability

Tools

Donor management software

Website CMS basics

Social media management

Job description

Program & Administrative Assistant

• Status: Part-Time | 20–25 hours/week
• Compensation: $18–$20/hour
• Reports To: Communications Director

About ArtStart & Our Culture

ArtStart Rhinelander is a cornerstone for community arts engagement and regional development.

• Our Mission: To strengthen our community through arts education and cultural engagement.
• Our Vision: To serve as a highly distinctive cultural center providing exhibitions, programming, and activities that leverage art to engage community members in cultural, social, and economic development.
• Our Values: We believe artists are fundamental and valued, cultural activities foster wellness and social cohesion, civic involvement improves community life, and cultural experiences must be accessible to everyone regardless of means.

Work Environment:

We offer a supportive, highly creative, fast-paced, and rewarding work environment where collaboration and community impact drive everything we do. As ArtStart continues to evolve, this position offers growth potential for candidates looking to expand their skills in non-profit administration and cultural operations.

About The Role

The Program & Administrative Assistant supports ArtStart Rhinelander’s daily operations, facility events, and community outreach. This position ensures our donor records, financial processing, public communications, and vital volunteer programs run smoothly and reliably.

Key Responsibilities

• Database & Financial Administration: Maintain and update donor and contact databases, process bi-weekly donations and financial deposits, prepare donor acknowledgment letters, and assist with routine bill processing and mail distribution.
• Marketing & Communications: Coordinate public calendar submissions, assist with print distribution and media contacts, support social media content creation, manage basic website updates (routine content and page text), and monitor main organizational inboxes.
• Event & Program Support: Coordinate logistics and setup for internal and public meetings, oversee physical event preparations and technology needs, and handle supply procurement and errands as required.
• Volunteer Coordination: Serve as the primary point of contact for volunteers, managing schedules to ensure operational and event shifts are filled, coordinating volunteer onboarding, tracking hours, and supporting engagement and recognition efforts.

Qualifications

• Strong organizational skills and high attention to detail.
• Comfort learning administrative and donor management software.
• Familiarity with social media platforms and comfortable performing basic web updates.
• Excellent written and verbal communication skills.
• Ability to manage recurring tasks independently while collaborating across teams.
• Passion for community arts and the ArtStart mission.
• Ability to work occasional evenings and weekends for events.

Hiring & Application Notes

• Background Check: Please note that a standard background check will be required as part of the hiring process.
• Equal Opportunity & Diversity: At ArtStart, we believe a diverse team makes our mission stronger. We warmly welcome applications from all backgrounds, including women, minorities, LGBTQIA+ individuals, veterans, and persons with disabilities.
• Accessibility & Accommodations: We want our hiring process to be accessible to all. If you need a reasonable accommodation to apply or interview, please let us know confidentially at [e-mail]