Program Assistant

Minnesota Council of Nonprofits; Rochester (MN); On-site; USD 25,000 - 30,000; Part time

Job summary

Rochester Art Center is seeking a Program Assistant to support our program team. This part-time, non-exempt role (25–30 hours/week) starts at $18/hour and reports to the Program Director.

The position includes coordinating, staffing, and assisting with public and private workshops, classes, artist talks, and virtual programs. The role supports Creative Studio and Total Arts Day Camp, helps prepare spaces and materials, and works on site with youth ages 5–12 in the summer.

Qualifications

• Associate's degree or equivalent experience.
• Experience in education, museums, art services or related work preferred.
• Ability to communicate in English and establish effective working relationships.

Responsibilities

• Collaborate with the Program Director to coordinate, staff, and support the successful delivery of Art Center programs.
• Help facilitate, set up, and strike public and private workshops, classes, artist talks, and virtual programs.
• Foster a welcoming environment and a sense of belonging for all Art Center visitors, staff, volunteers, teaching artists, and program participants.
• Prepare program spaces, materials, and supplies and help keep classroom studios organized, stocked, and ready for use.
• Assist with programs and events both on and off site as needed.
• Secure the building and ensure proper building security when responsible for closing.

Skills

Communication

Team collaboration

Fast-paced environment

Education

Associate's degree or similar experience

Tools

Audio/Video equipment

Job description

Program Assistant

Part-time (non-exempt, hourly), 25-30 hours per week starting at $18/hour
Wednesday - Saturday, and some Sundays when scheduled in advance
Reports to the Program Director

Overview

Rochester Art Center is excited to welcome a Program Assistant to our small, thoughtful, but mighty team! Our staff enjoy a flexible schedule and work environment that depends on accountability and demonstrable results.

The Program Assistant works closely with the Program Director to ensure successful programming and enriching educational experiences at Rochester Art Center.

Program Responsibilities

• Collaborate with the Program Director to coordinate, staff, and support the successful delivery of Art Center programs.
• Help facilitate, set up, and strike public and private workshops, classes, artist talks, and virtual programs.
• Foster a welcoming environment and a sense of belonging for all Art Center visitors, staff, volunteers, teaching artists, and program participants.
• Prepare program spaces, materials, and supplies and help keep classroom studios organized, stocked, and ready for use.
• Assist with programs and events both on and off site as needed.

Creative Studio

This program runs from September through May, Fridays & Saturdays, 11 am - 4 pm.

• Develop hands-on art projects for Creative Studio that connect to exhibitions on view at Rochester Art Center.
• Create examples and instructional materials to support Creative Studio projects.
• Refresh project ideas regularly to encourage repeat visitors and provide new creative experiences.
• Cover Creative Studio shifts as needed.
• Support and assist volunteers working in Creative Studio.
• Organize, replenish, and tidy Creative Studio materials and workspaces.

Total Arts Day Camp

This program runs from June through August, Monday - Friday, 9 am - 3 pm.

• Work with youth ages 5 - 12 during Total Arts Day Camp.
• Support a positive, inclusive, and creative environment for campers.
• Assist with art activities, classroom routines, materials, and daily program needs.
• Support and assist volunteers helping with Total Arts Day Camp.

Marketing & Promotion

• Assist with the design and monthly distribution of flyers promoting Rochester Art Center programs and events.
• Help distribute promotional materials to schools, community organizations, and other facilities.

General Responsibilities

• Secure the building and ensure proper building security when responsible for closing.
• Follow policies and stay informed about updates.
• Assist other departments with programs, events, and projects that support the Rochester Art Center's overall mission.
• Perform other duties as assigned.

Qualifications

• Associate's degree or similar experience
• Experience in education, museums, art services or related work preferred
• Able to establish and maintain effective working relationships with colleagues and artists, and communicate both orally and in writing in English in a timely manner
  • Proficiency in additional languages is appreciated, but not required
• Can work in a fast-paced environment, analyze situations, and respond quickly to deliver effective solutions
• Comfortable lifting up to 40 lbs in order to move or organize art supplies and set-up/strike studio classrooms as needed
• Basic understanding of audio/video equipment, with the ability to learn new skills
• Able to maintain accurate records, write reports, business correspondence, and procedural guides; effectively present information and respond to questions from colleagues and the general public

Physical and Environmental Requirements of the Position

While performing the duties of this job, the employee is frequently required to bend, sit, move about, hear and speak. Noise level may be high when the museum is installing or deinstalling artwork. Required to stand, be on feet, and move around for a full work shift.

Ability to communicate in person, by radio, electronically and over the phone. Ability to use computer equipment to complete reports, correspondence, maintain inventories, etc.

Supervisory Responsibilities

This position has no supervisory responsibilities of Rochester Art Center employees, but will regularly oversee volunteers and interns.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Rochester Art Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.