Program Administrative Assistant

o2 Employment Services; Redding (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Vision, dental, and medical insurance

Opportunity to support community-focused programs

Job summary

O2 Employment Services is searching for a dedicated Program Administrative Assistant in Redding, CA. This full-time position supports executive leadership in a nonprofit organization with a focus on community programs serving vulnerable populations.

The ideal candidate will be highly organized with a strong background in administrative support, excellent communication skills, and proficiency in Microsoft Office. Key responsibilities include scheduling, data entry, and maintaining confidentiality of sensitive information.

Qualifications

• Minimum of 1 year administrative support experience required.
• Experience supporting management or executive leadership preferred.
• Strong computer skills, including ability to create spreadsheets and reports.

Responsibilities

• Provide administrative support to executive and program leadership.
• Assist with scheduling meetings, appointments, and organizational calendars.
• Create spreadsheets, reports, presentations, and tracking documents.

Skills

Organizational skills

Strong communication abilities

Proficiency in Microsoft Office

Multitasking abilities

Education

High school diploma or GED

Associate’s degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

O2 Employment Services is working with a reputable nonprofit organization to find their next Program Administrative Assistant. This position is based in Redding, CA.

The ideal candidate will be highly organized, professional, detail-oriented, and able to support executive leadership in a fast-paced environment while maintaining confidentiality and strong communication across multiple departments and programs.

• Full-time position
• Vision, dental, and medical insurance offered through O2 Employment Services
• Meaningful opportunity to support community-focused programs serving vulnerable populations throughout the North State
• High school diploma or GED required
• Associate’s degree in Business Administration, Office Administration, Human Services, or related field required
• Minimum of 1 year administrative support experience required
• Experience supporting management or executive leadership preferred
• Experience in nonprofit, homeless services, behavioral health, housing, or social services environments preferred
• Experience with scheduling, data entry, reporting systems, meeting coordination, and executive support preferred
• Strong computer and organizational skills required
• Proficiency in Microsoft Office programs including Excel, Word, Outlook, and PowerPoint preferred
• Ability to create spreadsheets, reports, and professional documents required
• Strong communication and multitasking abilities required
• Valid California driver’s license and insurable driving record preferred
• Provide administrative support to executive and program leadership
• Assist with scheduling meetings, appointments, trainings, travel arrangements, and organizational calendars
• Attend meetings for note taking, coordination, follow-up tracking, and administrative support
• Create spreadsheets, reports, presentations, tracking documents, and organizational materials
• Assist with grant-related administrative support including document preparation, reporting assistance, and tracking requirements
• Maintain organized filing systems including digital and physical records
• Assist with data entry, reporting platforms, operational tracking systems, and administrative workflows
• Support leadership with email communication, correspondence preparation, scheduling coordination, and organizational follow-up tasks
• Assist with departmental reporting, occupancy reports, KPI tracking, and operational documentation
• Maintain confidentiality of sensitive organizational and participant information
• Coordinate with leadership teams, community partners, hospitals, vendors, public agencies, and visitors
• Assist with office organization, supply management, audit preparation, and compliance documentation
• Travel between organizational locations and meetings as necessary
• Perform additional duties as assigned by leadership

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.