Accounting Assistant

o2 Employment Services; Redding (CA); On-site; USD 37,195 - 50,971; Full time

Benefits offered by this job

Three weeks paid vacation

Paid week off between Christmas and NY

Paid sick leave

Friendly and supportive team

Job summary

O2 Employment Services partners with a local nonprofit to hire an Accounting Specialist. This full-time role emphasizes accurate financial records, grant compliance, and GAAP adherence in a collaborative setting.

The candidate should have strong Excel skills, at least 3 years of accounting experience, and contribute to monthly closes and audits with a team-oriented approach.

Qualifications

• Associate degree in accounting, finance, business or related field required.
• 3+ years of progressively responsible accounting experience.
• Experience with nonprofit accounting, grant accounting, or federally funded programs preferred.
• Strong GAAP knowledge and internal controls understanding.
• Advanced Microsoft Excel skills required.
• Experience with accounting software; MIP Fund Accounting a plus.
• Excellent analytical, organizational and problem-solving abilities.
• Strong written and verbal communication skills.

Responsibilities

• Process accounts payable, ACH transactions, check payments, and corporate credit card transactions.
• Review invoices for accuracy, approvals, grant compliance, and proper coding.
• Prepare journal entries and maintain supporting documentation.
• Reconcile bank accounts, general ledger, payroll accounts, and subsidiary ledgers.
• Support payroll processing, payroll allocations, and benefit reconciliations.
• Maintain vendor files, W-9 documentation, and annual 1099 reporting.
• Maintain fixed asset and inventory records.
• Assist with monthly and year-end close processes.
• Prepare documentation and schedules for audits, financial reporting, and monitoring reviews.
• Utilize accounting software and Excel to maintain accurate records.
• Ensure compliance with GAAP and grant requirements.

Skills

Attention to detail

Excel proficiency

GAAP knowledge

Communication skills

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Bachelor's degree preferred

Tools

MIP Fund Accounting

Job description

O2 Employment Services is partnering with a respected local nonprofit organization to find their next Accounting Specialist. This full-time opportunity is perfect for an experienced accounting professional who enjoys working with numbers, maintaining accurate financial records, and ensuring compliance with accounting standards and grant requirements.

The ideal candidate is detail-oriented, highly organized, and thrives in a collaborative environment. If you enjoy reconciling accounts, supporting financial operations, and contributing to an organization that makes a positive impact in the community, we encourage you to apply.

Accounting Specialist – Compensation & Schedule

• $27.00 – $37.00 per hour (DOE)
• Full-time, Non-Exempt
• Long-term opportunity
• Three (3) weeks of paid vacation annually
• Paid week off between Christmas and New Year's
• Paid sick leave
• Friendly and supportive team environment

Accounting Specialist – Responsibilities

• Process accounts payable, ACH transactions, check payments, and corporate credit card transactions
• Review invoices for accuracy, approvals, grant compliance, and proper coding
• Prepare journal entries and maintain supporting documentation
• Reconcile bank accounts, general ledger accounts, payroll accounts, and subsidiary ledgers
• Support payroll processing, payroll allocations, and benefit reconciliations
• Maintain vendor files, W-9 documentation, and annual 1099 reporting
• Maintain fixed asset and inventory records
• Assist with monthly and year-end financial close processes
• Prepare documentation and schedules for annual audits, financial reporting, and monitoring reviews
• Utilize accounting software and Microsoft Excel to maintain accurate financial records
• Ensure compliance with organizational policies, grant requirements, and Generally Accepted Accounting Principles (GAAP)
• Provide excellent customer service to staff, vendors, funding agencies, and external partners
• Perform other related accounting duties as assigned

Accounting Specialist – Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field required (Bachelor's degree preferred)
• Minimum of three (3) years of progressively responsible accounting experience
• Experience with nonprofit accounting, grant accounting, governmental funding, or federally funded programs highly preferred
• Strong understanding of GAAP, internal controls, and financial reporting
• Advanced Microsoft Excel skills required
• Experience with accounting software; MIP Fund Accounting experience is a plus
• Excellent analytical, organizational, and problem-solving abilities
• Strong written and verbal communication skills
• Ability to maintain confidentiality and manage multiple priorities with accuracy

Accounting Specialist – Physical Requirements

• Ability to sit for extended periods while performing computer-based work
• Occasionally stand, walk, bend, and reach throughout the workday
• Occasionally lift and move up to 25 pounds
• Ability to perform detailed work requiring close visual focus

Please note thisjobdescription is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.